|
APRIL 2ND 2024
RUNTON PARISH COUNCIL
DRAFT Minutes of the meeting held by the above on April
2nd 2024. At West Runton Church Hall commencing at 7:15PM.
PRESENT: Councillors: Chair –Ms. C. Davidson. Vice Chair – Mr. S.
Gurney.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C.
Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Ms. B. Emery. Cllr. K. Toye (NNDC). One member of the public.
24/038. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. Cllr. Toye (NNDC) had sent a report which the clerk would
circulate and had not much to report on the proposed recycling centre.
Cllr.Toye answered some questions: regarding dog waste bins, and the WR
slipway repairs, on which there had been no progress. The Clerk had also
had reports on dog waste being a problem on the Beach Road Car Park
which was a District Council matter. Also regarding the visit by
Princess Anne and why the Parish Council had not been informed. There
was no knowledge of a reason for this.
Cllr. Annis asked about work by Anglian Water on the beach at West
Runton. The Clerk had had a report that the holding tanks were being
fitted at the pumping station for excess water.
24/039. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE—None.
24/040. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.
24/041. TO AGREE THE MINUTES OF MEETING HELD 27th February 2024 no
discussion to take place on the Minutes except for their accuracy.
The minutes having been circulated beforehand were agree as a true
record and signed as such by the Chair.
24/042. MATTERS ARISING for information or queries only.
None. Cllr. Davidson then explained the reason for cancelling the
previous weeks meeting and an emergency plan would be put in place for
the future.
24/043. CLERK’S REPORT for information only. The CONSULTATION DOG
FOULING had been circulated. This was to renew the three year existing
plan that was in operation.
A letter from a parishioner had been received requesting consideration
be made to switching two lamps off at Top Common after midnight. The
Clerk explained and confirmed that all parish council owned lighting
were leds. It would be on the next agenda. TT Jones had been contacted
again about No: 4 lamp in Greens Lane and it was being repaired
tomorrow. Wednesday 3rd April 24. The letter to the plot holder
concerned with the spoil heaps at WR had been sent. The rent review for
Hazelbury was due this year and the Clerk had duly contacted the
District Valuer who would start the process. This would be on the agenda
when details were received.
The Clerk had also circulated a letter from Anglian Water about their
intention to install a holding tank at their pumping station at West
Runton. The access point is on Cromer Rd WR.
24/044. PLANNING
0363Battery Box Wyndham Park ER—No comment
0392 Elder Cottage extension ER— No objection
0453 Near Prysgate WR access for Anglian Water —No objection
0368-19Renwick Park WR Side, rear and dormer window extensions, loft
conversion, front porch and wall. —No objection
0510— Paston, Balfour Rd WR. Front and rear extensions.—No objections
24/045. I.T. REPORT ON PROGRESS/DOMAIN NAMES ETC.
The Clerk had sent in the form as requested. Payment is due and Cllr.
Baker explained that we would be registered for a new website and we
would be contacted for the transfer.
24/046. ALLOTMENTS - TO HEAR REPORT ON THE SECOND MEETING REGARDING
WYNDHAM PARK
Cllr. Memish reported and thanked those who attended. Areas of concern
were highlighted. The residents of WP were willing to help. The group of
four councillors proposed to work out a timetable of visits to each plot
holder to document the needs for each plot and work with the tenant
regarding any historical use. The details will be presented before the
August break and then decisions can be made in the autumn. Some
suggestions had been made already regarding removal of some items and
the rat problem. Plots near the roadway would be left empty until the
Battery Box had been installed. The Chair thanked the allotments group
and Cllr. Memish for the hard work with this presentation. As a project
any costs could be taken from reserves.
24/047. TO CONSIDER SAFETY FENCING FOR PLAY AREA (following report from
parishioner) The parishioner was concerned about safety for children and
dogs. There was some discussion regarding the fact that the area was on
common land and that children and dogs would need to be managed near
roadways. New play equipment was being considered, but it was decided
not necessary to fence common land.
24/048. TO HEAR FURTHER QUOTES AND REPORT ON VILLAGE HALL AND LAND
The Chair explained previous quotes had been £3,500 and £6,500 and the
Clerk had obtained another quote of £4,550 and proposed that the £3,500
quote be accepted and paid by the Parish Council as a ceiling price,
seconded by Cllr. Memish, agreed by a unanimous vote.
24/049. TO CONSIDER COSTS FOR NEW NOTICE BOARDS
The Chair explained that a tree near Renwick park is being used to pin
notices. The suggestion was that a notice board be obtained for that
area and possibly for Lower common. An unofficial board had been erected
on the border of Moyes Close allotments. These boards would be mainly
for events and not for agendas etc. Cllr. Debacker had offered to manage
one at Renwick Park and a volunteer would be asked for to manage one at
East Runton. The Clerk had obtained quotes varying in sizes and prices.
The Clerk reported prices ranging from unglazed at £679 to just over
£1000 glazed and locked, in oak, from a local firm.
Cllr. Debacker would look into the prices and others and bring details
for proposal to the next meeting.
24/050. TO HEAR A REPORT ON INFORMAL MEETING AT THE KRAFT
There was no further information from this meeting that wasn’t already
in the public domain, therefore the item was deferred until such time as
more details were forthcoming.
24/051. COMMONS REPORTS
Cllr. Davidson reported on a site meeting of the group. Cllr. Baker had
informally contacted McKinnon civil engineers with a view to consider a
silt trap for Top Common pond. The Clerk reported that in the past
Highways had indicated that if they dug a silt trap it would cost in the
region of £6,500. This could be part of a package to renovate the pond
back to a wildlife pond, which could now be done as there was no
detritus from geese. A quote would be obtained initially.
The grant claim has been sent in for the commons management work on the
Retting Pit.
20/052. TO HEAR SUGGESTIONS FOR EVENTS IN 2025 FROM THE STEERING GROUP
Cllr. Edwards reported that she had put out a request on social media
for people to come forward with any information they may have of
memories of family who were present at the Dday landings.
Nothing had come back as yet. A service would be held at West Runton
church and it was hoped that some councillors would attend. A
possibility was that memory boards could be perhaps included in the
service. The main event was to be the Gardens and Allotment Show on 29th
June which is also Armed Forces day. Singers have been booked for the
day for a forties feel with an
afternoon tea. The ER village hall had been booked. Costs of £250 were
mentioned and a budget proposal would be presented at the next meeting.
Christmas events were in hand.
24/053. FINANCE
Receipts:
Airwave received £1500 Jan 16th. PF mast.
Direct Debits:
Unicom – allotments water all sites February £100.90
Unicom – allotments water Lugger Stile adjusted £192.22
Unicom – Tel/Broadband/Mobile/Electricity £322.62 Feb – March
Npower – street lighting electricity Feb – March £103.65
Invoices for payment:
Ben Darling grass cutting Hurn/ER bottom common £180.00
Cheverton & Son Ltd – newsletters £236.00
TT Jones Electrical Ltd repair and maintenance £124.30
NALC – Gov.uk domain name plus website £344.40
Kevin Richardson, playing field and commons £1034.00
Barbara Emery – Salary plus expenses £1273.68
HMRC tax and ni £327.77
24/054. MEMBERS REPORTS
Cllr. Annis asked if there was an update on the West Runton Road Safety
measures. The Clerk
would contact Phil Reilly to request an update.
Cllr. Gurney reports that progress is being made on the first plot at
Moyes but needs another skip. A
proposal needs to be brought to the meeting. Cllr. Gurney suggests that
plots should be tenable before being re-let.
Chair says it needs to be clear what precedent is set as some
councillors are plot holders. Next
agenda.
Cllr. Davidson reports that a future financial strategy needs to be in
place to take us to the next election to achieve projects in hand
especially regarding commons, Wyndham Park and allotments in
general. A finance working group would help to promote this for future
agendas
24/055. CONFIRMATION OF DATE TIME AND PLACE OF NEXT MEETING. Consider
moving the Annual Parish Meeting to 30th April to allow the clerk to
catch up.
Signed Chairman Date
|
FEBRUARY 27TH
2024
RUNTON PARISH COUNCIL
RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH FEBRUARY 2024 AT THE
READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.PRESENT: Councillors: Ms.
C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Ms. T. Edwards, Mrs. B. Memish, Nr. P. Nichols, Mr. R. Annis, Mr. G.
Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. M. Lerego, The Clerk, Ms. B.
Emery. Also attending: Ms. Kim Toye (NNDC) One member of the public.
24/021. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A parishioner introduced himself as having moved to East Runton recently
and was willing to help if possible in parish matters.
Ms. Toye gave her report from NNDC and spoke about:
An increase of 3% on Council Tax. NNDC is facing a shortfall of £1.5m
next year.
Banking hub at Holt.
Sheringham Recyling Centre – no further developments on the new site.
A request for the footpath leading from A149 to Beach Road to be widened
with improved better access to the coast area. The land owner would be
asked. The Clerk confirmed that the Parish Council cut the path for
County Council.
Reports and questions put to Ms. Toye were:
Cllr. Gurney concerned about cliff falls along the coastal paths also a
covered area appeared at the Dormy front area. Both will be looked at.
Cllr. Davison concerned about the area leading onto the beach at the
bottom of the slipway. It was confirmed that the ramp had been repaired.
Cllr. Toye had no further information.
Also reported was a land slip on the steps at East Runton. This had been
reported before.
24/022. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE Cllr. Jonas.
24/023. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS
Cllr. Gurney as a playing field committee member. Personal only.
Cllr. Debacker as a neighbour of a property near a planning application.
Personal only as not
affected.
24/024. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
Having been circulated the minutes were accepted as a true record.
24/025. MATTERS ARISING for information or report only.
Cllr. Davidson reported that the Anglian Water work to provide water
from the borehole WR to Spring pond was going on at the Shire Horse
Centre at the moment. Also the sludge which was reported in the ditches
has been identified as iron ore and is not a threat to the environment.
Cllr. Gurney reported that the flooding in Greens Lane has been
alleviated, but, one gully is still blocked near Manor Farm. Cllr.
Gurney will chase it up.
24/026. CLERK’S REPORT for information only.
The Clerk had been contacted by a person from a development company who
would like to meet councillors on the Kraft site initially. Cllr. Memish
and Cllr. Annis would come up with some dates and the representative
would be contacted. Cllr. Davison had looked at the Company and it
appears that they are looking at sites on the North Norfolk coast.
The free portrait of King Charles III had been ordered.
MP Duncan Baker had invited people to a webinar concerning the digital
telephone switchover. The letter will be displayed.
24/027. PLANNING TO CONSIDER OR REPORT
Decided by NNDC. 2328 20 Renwick Pk Approved. 2709 15 Renwick Pk East:
Refused.
To consider: 0288, single storey side extension at Alfred Ho. Newell
Crescent WR. No objections or comment on this.
0012 Pinebank Shawcross Rd WR extension, application withdrawn.
24/028. ALLOTMENTS REPORTS - Tree planting Moyes Close had taken place
with thirty eight trees being planted. Clearance of plot 1, Moyes Close.
Cllr. Gurney reported a lot of rubbish and broken glass etc to still be
cleared. This is ongoing and the Chair pointed out that there are limits
as to expenditure for this type of work. Further reports would be made
at the next meeting.
Wyndham Park report on residents meeting.
The Clerk reported on a letter from a resident which had been
circulated, concerning the heap of spoil/rubbish. Cllr. Annis had
explained the situation previously about the spoil heap and that there
are three or four piles which have been there for a number of years. The
advice had been that it was difficult to get a grab lorry or similar to
clear this spoil. Cllr. Annis was prepared to meet with the parishioner
on site. Answering the question of the cost of clearance of bamboo. It
had been necessary to avoid the spread of this invasive plant. It was
suggested that plot holders could be informed of the activities
performed by the Parish Council over the years.
Cllr. Memish reported Cllrs are to visit the area to see what
improvements can be made, and then a further meeting is arranged for
12th March at Reading Room at 7pm and take it forward from there.
The Clerk was asked to provide the money spent on West Runton allotments
over the last few years.
24/029. PLAYING FIELD COMMITTEE – To consider financial help towards
construction of toilet facilities for the disabled. There were two
alternative plans; to extend or to incorporate a section inside.
Cost of materials ex plumbing and electrical. One £2500 or £3500 for the
larger plan.
The Clerk asked if the football club were raising money or working on
the plan. It was confirmed that the car boot person gives a percentage
regularly. Also have we got access to the Playing Field accounts? These
were not available at the moment. The Clerk confirmed that the Parish
Council only own the land.
The Chair urged members to bear in mind that we have two requests for
money and some money likely to come in and our budget is not making
large surpluses.
After discussion it was suggested that the Playing Field committee
demonstrate which grants may have been applied for and should provide
more information to members in advance of the next meeting.
24/030. WEST RUNTON CAR PARK – To consider a request for financial help
towards providing free time of 30 minutes per car for shoppers. Details
with costs have been circulated and Cllr. Lerego explained the
situation. The amount requested is £520.00 per annum. However it was not
determined how this figure had been calculated or which other avenues to
increase revenue had been explored. The Clerk explained the previous
lease and what had gone on before and explained the legalities which may
possibly affect this type of grant. After much discussion during which
Cllr. Lerego answered some questions on behalf of the Social Club, the
motion was put that the Parish Council pay £520.00 per annum towards
free car parking. On being put to the vote there were two votes for with
ten against. Therefore the motion was not carried.
24/031. COMMONS
To hear further reports on new management.
Cllr. Davidson reported that there had been good input from Norfolk
Wildlife Trust.
The Management Plan had been circulated summarising key things and
suggested that it be approved, which would allow it to be furthered
and/or added to. Volunteers would help with work on the ground. A group
was being co-ordinated to clear the footpath around Incleborough Hill on
the Links land. Cllr. Memish asked what was done with the cuttings and
Cllr. Davidson informed that they were formed into a “dead hedge”
thereby providing habitat for wildlife.
It was agreed that this path needed to be added to Parish Council
cutting plan.
Cllr. Davidson proposed that the New Management Plan be accepted. It was
unanimously agreed.
To consider the cost and purchase of sandbags for the Retting Pit
Sandbags around £50.00. Agreed that the Clerk purchase the sand bags and
reclaim the cost and Cllr. Gurney would order the sand. Anglian Water
work on pipe across WR Common.
To agree numbers of posts needed for the Clerk to order for prevention
of parking on The Hurn and Common. Cllr. Davidson had paced the area out
and it was about 20 posts of a composite material was agreed. It was
thought not necessary to put any on The Hurn.
To consider safety measures around Top Common pond East Runton. The
Clerk had had a letter that a child had fallen into the pond and had
said that it should be fenced. The area had been looked at and it was a
good distance between the trees and the water. Members concluded that it
should be obvious that there is water. After discussion it was agreed
that children should be supervised and there was no legal requirements
to put up signs or fences.
24/032. TO CONSIDER A MOVE TO IMPROVED I.T. AND GENERIC EMAIL ADDRESSES
Details with costs have been circulated by Cllr. Baker which was self
explanatory. Cllr. Baker then proposed that The Parish Council adopt the
NALC contracted service to provide a .gov.uk domain which gives all
councillors a dedicated @runtonpc.gov.uk emails and to take on a fully
managed website. Seconded by Cllr. Davdison the motion was carried
unanimously. Cllr. Baker was thanked.
The cost of this should not exceed £500 per annum. Hardware would be
replaced in future accordingly.
24/033. BATTERY BOX INSTALLATION WYNDHAM PARK – To sign initial
agreement to allow further investigation of the Playing Field, with a
view to a second box. The Clerk had dealt with this initially and it was
in hand. A planning application would be submitted by the company.
24/034. VILLAGE HALL DRAINAGE – to hear further costs and reports. Two
quotes had been obtained and circulated. One of £3500.00 and another of
£6,700.00. Both plus vat. As the quotes were very different it was
thought that a further quote would be obtained. It was agreed that if a
further quote was obtained similar to the lower one then it would be
accepted.
24/035. TO CONSIDER A PROPOSAL BY NCC TO REDUCE STREET LIGHTING.
The Norfolk County Council are proposing to switch off some one thousand
street lights. One section of which is three lamps which cover between
Boulevard Road and Rosebery Road in West Runton. There was a
consultation details of which the Clerk would circulate. It was
generally agreed that these particular lamps are necessary especially
for locals living in both those roads which do not have lamps. The
traffic is quite heavy in the area which also has narrow pavements.
Proposed by Cllr. Gurney seconded by Cllr. Memish that the Clerk would
object on behalf of the Parish Council with eight members agreeing to
this and two abstaining. Cllr. Annis asked if there was any update on
the Highways project to reduce the speed limits to 20mph. The Clerk
replied in the negative and it would be chased up for an update.
TO CONSIDER REPLACEMENT OF LAMP NEAR VIADUCTS ER £412.80 +VAT
The above lamp was still awaiting replacement under the guarantee and TT
Jones had informed that the manufacturers were very slow in replacing
lamps under guarantee. There was no guarantee however that payment would
speed the replacement up. It was agreed to leave it for now as the
longer evenings were imminent.
24/036. FINANCE
Income none to report
Direct Debits paid
Unicom for Broadband and electricity January £325.88
Unicom for Broadband and electricity February £465.89
npower for street lighting electricity £119.47
Payments for agreement
Carl Bird for Skip Moyes Close £325.50
Benthams for inks £52.68
MW. Finnemore commons management £830.00 subject to grant funding
Barbara Emery (Clerk) salary £1225.88
HMRC tax and NI £327.57
Cllr. Nichols disputed the cost of the skip. The Clerk would check.
24/037. MEMBERS REPORTS
Cllr. Baker: Reported on a meeting of the History Society and an idea
was to try to effect a merger into the Parish Council website of the
historical photos. A volunteer had come forward to help catalogue the
photos.
Cllr. Debacker: Notice boards. It would be on the next agenda as the
Clerk had got prices.
Cllr. Nichols: Would cut along Mill Lane.
Cllr. Memish: Asked about the vacancy. The Clerk had placed the notice
and there had been no candidates. It would be in the newsletter.
Cllr. Annis: The Stance garden was overgrowing the footpath. Also asked
for confirmation that bonfires would be banned after 1st March. The
Clerk confirmed that it would go in the newsletter.
Cllr. Gurney: Asked about the setting up of a finance group/committee.
Cllr. Davidson asked for expressions of interest. Volunteers were: Cllr.
Gurney, Cllr. Nichols and Cllr. Lerego would join Cllr. Davidson. A
first meeting would be set soon. A litter pick was reported around West
Runton.
It was asked about the East Runton litter pickers. The Clerk would
check.
Cllr. Gurney reported bottles being fly tipped near the viaducts.
The Clerk asked for deliverers for Cromer Road West Runton and Cllr.
Memish volunteered to take this on.
Cllr. Memish: Asked for memorabilia for the D Day remembrance for this
year’s event. The request would be in the newsletter.
The meeting closed at 9.05PM.
Signed CG Davidson Chair Date 2nd April 2024
|
JANUARY 23RD 2024 DRAFT ONLY
RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD JANUARY 2024 AT
WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice
Chair.
Mr. G. Baker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M.
Lerego, Mrs. B. Memish, Mr. P. Nichols. Three members of the public,
Cllr. Kim Toye (NNDC), the Clerk Ms. B. Emery.
24/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. Two members of the public introduced themselves as new to the
parish and spoke about their plans for their dwelling which had planning
permission.
Cllr. Kim Toye gave a brief report from NNDC and spoke about the year
ahead being a severe one regarding finances and would update the Parish
Council of any changes which arise. Coastwise Cafes are being held, next
at Sheringham 7th February. The subject of the ditch filled in by the
Links Hotel came up and Cllr. Davidson would try to get a location to be
able to report it. Cllr. Toye will address planning applications and was
asked by Cllr. Jonas what the state of the Local Plan was. It was
confirmed that the Local Plan has gone to central govt and that the
current plan is the one in use at the moment.
24/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. Annis and Cllr. Debacker. Also Cllr. E.
Vardy (NCC) Cllr. Davidson reported that Cllr. Ralph Smith had resigned
owing to ill health.
24/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.
24/004. TO AGREE THE MINUTES OF MEETING HELD 19TH DECEMBER 2023
The above having been circulated beforehand were accepted agreed and
signed by Cllr. Davidson as Chair. Proposed SG, Seconded CH.
24/005. MATTERS ARISING for information or follow up queries only.
Regarding fly tipping on the common. Cllr. Davidson and Cllr. Lerego had
inspected the area and found that it isn’t to do with Treehaven as was
first thought. They have been apologised to.
24/006. CLERK’S REPORT
Received a report about overgrown vegetation near West Runton bridge on
A149 which has been resolved by Highways.
24/007. PLANNING
Applications:
PF/24/0012 Single storey extension Pinebank Shawcross Rd WR No
objections PC.
PF/23/2709 15 Renwick Pk. Replacement dwelling. Objected to by PC.
Decisions issued by NNDC
PO/23/0852 four houses on land West of Methodist Church ER approved.
PF/23/2305 replacement dwelling at Homewood ER approved.
An appeal had been received regarding the above. It would be circulated.
24/008. COMMONS/PONDS To hear a report of the latest meeting on site.
CD Cllr. Davidson reported on a meeting with Helen Baczkowska and the
person writing the plans. It was a constructive meeting and Cllr.
Davidson will bring a synopsis for the next PC meeting.
SG No real changes to the cutting regime, but mainly concerning the
ponds. Retting Pit has been improved but the weir is still leaking.
Cllr. Gurney was asked to get prices for sandbags to decide on at the
next meeting.
BE
CD SG Anglian Water have not yet done the work to run the pipe from
their borehole to the spring pond. The Clerk was asked to contact them.
There was a concern about some unidentified “sludge” seeping into one of
the ditches. Anglian Water would be contacted about this once the Clerk
had been furnished with location details. Cllr. Gurney had accessed
details on how to ascertain if the film on water is contamination or not
and would circulate it to members.
Another councillor was needed to join the commons inspection group and
members were asked to think about volunteering for the West Runton side.
ML A letter had been received from a resident on The Hurn concerned that
people were parking through the gap at the far end of the common. The
gap has been left to allow mowers for grass cutting, but now the
contractor only uses strimmers. Cllr. Lerego would have a look and
perhaps this could be rectified.
24/009. ALLOTMENTS reports if any. Numbering system etc Wyndham Park
plan.
SG Cllr. Gurney reiterated the necessity for numbering the West Runton
plots to make it easier. It was thought that the cost would be about
£50.00. Agreed.
Two plots have been re-let and there is one free now at Moyes Close. It
was reiterated that the small plot’s tenant would be given time to
cultivate and checked in spring.
Chair congratulated Cllr. Memish on the production of the plan for
Wyndham Park. Cllr. Memish explained the paper which had gone around by
email. Residents of Wyndham Park would be invited on 30th January at 7pm
for an informal chat to get their ideas for the future of the area of
the allotments regarding tidying up and reform. Cllr. Jonas voiced some
reservations but agreed that some work was needed. The letter would be
sent out as soon as possible.
24/010. TO HEAR REPORT ON INDIGINOUS TREES TO BE PLANTED AT MOYES CLOSE
Cllr. Nichols reported that he had paced out the area and recommended
thirty trees of ten varieties. The brambles and weeds would need
clearance and then the first indigenous trees can be planted in order of
hardiness with the most hardy at the north end. Cost estimated at around
£100.00 for the trees. This was accepted and agreed. The matter of fruit
trees was mentioned and Cllr. Nichols advised that this could be
considered when the indigenous trees were established.
24/011. TO HEAR A REPORT ON DRAINAGE PROBLEMS AT VILLAGE HALL LAND
CH SG Cllr. Hawkins as a member of the Village Hall Committee reported
the problems regarding the damp causing major work to be needed on the
floor of the hall. A surveyor had indicated that clearing and opening
the blocked ditches and replacing pipework where necessary on the land
would help long term. The Parish Council accept that they own the land
with a peppercorn rent paid to them. There were questions asked about
the responsibility for the ditches inside the area and on the common.
The Clerk informed members of her understanding of the owners of the
strips of land outside the area. The Chairman asked members to consider:
Does the Parish Council agree to pay for all the work to solve the
problem and what precedent does that set? Ultimately though, it appeared
that there was a responsibility. There was discussion about the work
needed and the likely costs although there was as yet to be a quote. The
Clerk would furnish Cllr. Hawkins with details of the drainage company
who did work on the common/pond pipe. Details of what was needed and
cost would then be drawn up and a simple agreement be drawn up between
the Village Hall and the Parish Council. Cllr. Gurney would work with
Toby Lipton (Village Hall Chair)
24/012. TO HEAR A REPORT REGARDING FLOODING DOWN GREENS LANE.
Cllr. Gurney recapped the problem and reported that some work had been
done which had alleviated part of the roadway flooding, but that the
work had not been finished further up past Manor Farm. There has been no
further date given as to when Highways will finish the work.
24/013. TO HEAR ANY FURTHER RESPONSES RECEIVED FROM HIGHWAYS REGARDING
WEST RUNTON SAFETY MEASURES AND SPEED REDUCTION. £8000 has been received
and a credit note issued for the remaining £16000.00. The Clerk had
received information that the project brief had been written, to forward
to a designer.
24/014. TO CONSIDER COSTS OF TWO NOTICE BOARDS (ER AND WR) (Clerk has
costs) This item was deferred to the next meeting.
24/015. TO CONSIDER INITALLY A REQUEST FROM AMP CLEAN ENERGY
BE To install a “battery box” on land at Wyndham Park. Details have been
circulated. The wayleave payments would be Option 1 - £1000.00 per annum
for thirty years or Option 2
a single payment of £10,000.00.
It was agreed initially to instigate a meeting with the developers to
discuss this with a view to accept Option 1. Proposed CD seconded PN.
24/016. TO CONSIDER FUTURE I.T. DEVELOPMENTS
GB Cllr. Baker gave a verbal report and would furnish members with a
more extensive paper to consider by the next meeting. Items of
importance to consider would be:
* Moving to a proper email address format
* Setting up a shared platform for documents etc.
* Checking GDPR compliance
Members were asked to consider any other IT reforms for the council that
they would like to see. Funding may be possible. Hardware could also be
brought up to date.
24/017. FINANCE
i. Income
Allotments £1760.00 received in total. One outstanding amount. Letter of
request sent.
Interest from Barclays £529.06
ii. Direct debits paid – report
Unicom – water on alloments £138.95
Anglian Water – Reading Room £33.15
npower – street lighting £112.36
TV Licence quarterly payment £41.00
iii. Invoices to agree for signing
Hayes and Storr vat on lease costs £120.00 :
lease for Playing Field costs paid for by company net, we pay the vat
and claim it back.
Teresa Edwards reimbursement for gifts £20.00
Barbara Emery – salary £1219.01
HMRC – tax and ni £327.77
John Service – Retting Pit £380.00
JL Woods “ £270.00
Ben Darling – footpaths etc £190.00
Cllr. Davidson reported that the total cost of work on the Retting Pit
was £887.00 considerably less than the first quote received.
No correspondence yet from Barclays bank regarding new signatory
confirmation except a text sent to Cllr. Gurney (signatory) confirming
that the mandate was received.
Balance reported £180,751.00 net.
24/018. MEMBERS REPORTS – for information or inclusion in next agenda
only.
Cllr. Davidson reminded members that reports under this item should be
restricted to a brief report on an item to be included in the next
meeting’s agenda.
Cllr. Lerego reported on trees having been taken down near “Treehaven”
Top Common West Runton and this had exposed the security lighting which
was intrusive to people living nearby. The managers had been spoken to
and were amenable to altering the lighting, but the lights were still
very bright and as motion operated were on and off most of the evening
and therefore still posed a problem with annoyance and light pollution.
This is an issue which needs addressing. Further investigation will take
place.
Cllr. Memish reminded members of the Councillor Surgery is held Friday
26th Church Hall WR 10am.
Cllr. Nichols: reported concern about vans/cars parked on the common ER
near the Lugger Stile wall. The common is being churned up. The Clerk
thought it was workers on a cottage nearby and there was real breach of
any rules.
SG Agenda Cllr. Gurney: Abbs common. A small bridge over a footpath had
collapsed and needed repair. It was a NCC trails issue but Cllr. Gurney
offered to take this on and would report costs to the Clerk. Also
reported having found a source of investment at Barclays and mentioned
the ditches/pipes in Banville Lane. The Chairman suggested that a map of
all the ditches could be found and annotated which could lead to a plan
of maintenance as there is a need to be structured in the work which the
Parish Council does.
Cllr. Gurney also mentioned the cutting of Top Common and replacement of
the swings.
Agenda Chair: Regular discussion takes place about our finances and
parishioners ask about money we have as capital. The suggestion is that
a small short term group is formed to discuss the future of investments
etc, putting together all the issues and come up with a plan including
how much we have to invest after reserves for various expenditure have
been considered. Members were asked to consider this for the next
meeting.
24/019. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
February 27th 2024 East Runton Reading Room 7:15pm. Confirmed.
TO AGREE CLOSURE OF THE MEETING FOR A SENSITIVE SUBJECT FOR DISCUSSION –
Agreed. Members of the public departed.
ITEM: Verbal abuse of Clerk and Councillors by members of the public and
how to deal with it. After discussion, it was decided that the Clerk and
Chair would informally speak to the police on the best way to deal with
such occurrences and formally recognise the need to protect the Clerk.
Signed Chairman Date
|
DECEMBER 19TH 2023
RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 19TH DECEMBER 2023 AT THE
READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: In the Chair. Mr. S. Gurney
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C.
Hawkins, Mr. K. Jonas, Mr. M. Lerego, The Clerk, Ms. B. Emery. Two
members of the public.
23/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
23/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Smith, Cllr. Nichols and Cllr. Davidson. Also Cllr.
Eric Vardy (NCC)
23/179. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.
23/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
The minutes having been circulated beforehand were agreed by all as a
true record of the meeting.
23/181. MATTERS ARISING for information only. None.
23/182. CLERK’S REPORT
The Clerk reported letters had been sent to defaulters in allotment
rents. Also letter about fly tipping sent to Treehaven (no reply).
At this point the Chairman allowed a late member of the public to speak
concerning flyers having been sent.
Also at this point Cllr. Kim Toye had arrived and was invited to give a
report: Points mentioned were:
* The news that the water quality in East Runton was now excellent which
means the Blue Flag award would be reinstated.
* Raised awareness that the telephone system would be going digital by
2025. The Clerk had informed residents in the newsletter.
* Cllr. Toye had been asked about the marquee at the Links, but there
was confusion about which construction it was. The Clerk confirmed that
it was the tent being used for items for the now refused lodges. This
would be looked into.
* The situation of the flooding in East Runton was brought up and Cllr.
Toye has spoken to Cllr. Eric Vardy. Cllr. Gurney explained the
situation again and it was suggested that Mr. Steve White (Highways)
should be contacted and MP Duncan Baker be informed this time, as this
is an ongoing situation which has been reported many times.
* There was concern that a ditch had been filled in near 2nd tee of Golf
Course at The Links. Cllr. Toye would investigate.
* Cllr. Annis asked about the continuing placement of the orange “hare”
at Dormy Hotel. Cllr. Toye informed that the owners had not been asked
to remove it although there had in the past been some complaints.
23/183. PLANNING
To consider applications;
Decisions issued by NNDC for: PF/23/2232 Slade Court new windows –
Approved
PF/23/2277, Corrigans Cromer Rd. Alterations to dormer – Approved
PF/23/2238 Northenden Cromer Rd, Extension – Approved.
Cllr. Debacker asked if there had been an application for a building in
Renwick Park lately. The Clerk had not received anything as yet.
23/184. TO HEAR A REPORT ON COMMONS AND WORK ON RETTING PIT
Cllr. Davidson has a report on this, but is not present, therefore the
matter is deferred.
23/185. TO AGREE TO IMPLEMENT A POLICY FOR BIODIVERSITY
A policy had been circulated. Cllr. Smith promoted this and the Clerk
said it was necessary to accept it before January. The motion to accept
the policy as it stands was proposed by Cllr. Gurney and agreed by all.
23/186. TO CONSIDER PROVIDING APPRECIATION FOR VOLUNTEERS (Newsletters)
Cllr. Annis had suggested a small token of appreciation for our
volunteer deliverers outside of the Parish Council. Also for the people
who cut the grass near the Retting Pit.
It was agreed that boxes of chocolates would be purchased and delivered
as soon as possible.
23/187. TO CONSIDER PROVIDING A NOTICE BOARD FOR RENWICK PARK AREA
After discussion it was confirmed by the Clerk that the Parish Council
own the one on The Hurn, but that all the others there belong to someone
else.
Cllr. Gurney suggested another board for further up the common in ER.
The costs of two boards would be looked into.
23/188. TO AGREE AND SIGN BARCLAYS MANDATE TO ADD THE CLERK
This matter had been agreed at a previous meeting and signatures were
needed by the Chair and Vice Chair to further the matter and then apply
for online banking. Cllr. Gurney signed the document and the Clerk would
collect a signature as soon as possible from Cllr. Davidson (chair).
23/189. TO HEAR ANY FURTHER REPORT ON ALLOTMENTS
West Runton and Moyes Close had been inspected. Cllr. Annis gave a
report including a plot only paying £20 instead of £30. The Clerk
explained that this was because the access path was on their plot. It
was thought that it should not have been reduced and the Clerk would
reinstate the £30.00.
Agreed. Most have seemed okay for winter. The refuse/waste heap at WR
had been inspected and Cllr. Annis had asked two contractors about
removing it but it would be expensive and advised that it isn’t
necessary. No decision to remove them was taken.
One plot at Moyes was unused and the Clerk explained the reason.
Another tenant had asked if a plot could be kept on as he was taking the
adjacent one and asked if he could cut some branches off the tall trees.
Permission would not be granted for this work to be done by the tenant.
Also the tenant would be asked to relinquish the plot 5c at the west
end. The middle plot had not been done but the tenant had promised to do
work. A second letter would be sent. The plot would be checked again in
Spring.
Plot 1 was discussed and Cllr. Edwards was to take it on. It was agreed
that because of a lot of inherited rubbish it would need a skip. It was
agreed that a skip would be ordered for the last week in January. Cllr.
Gurney had walked around Lugger stile and all seemed fine. Cllr. Memish
reported that a plan of action would be presented before the January
meeting and invite Wyndham Park tenants to an informal meeting to show
them the plan. Cllr. Memish would inform the Clerk when the meeting was
needed and letters would be sent.
23/190. TO CONSIDER THE IDEA OF SWITCHING OFF STREET LAMPS AFTER
MIDNIGHT
The Clerk advised that it may mean having timers fitted to all the lamps
and consulting residents as it was objected to once before.
After discussion it was thought not to be necessary. Highways would be
asked about the possibility of sensors activated by car headlights to
allow the lights to be off for overnight.
23/191. TO AGREE A TERMS OF REFERENCE FOR THE EVENTS GROUP
The TOR had been circulated and was presented by Cllr. Gurney. Accepted
and agreed by all.
23/192. FINANCE
i. Income
Caravan site rent for 2023 – 2024. £30,000.00
RPA – (Stewardship payment) £724.50
ii. Direct Debits to report
npower for street lighting electricity £108.51
Unicom – Tel/broadband/office electricity 171.48 October-November
Unicom – Tel/broadband/office electricity £294.07 November-December
iii. Invoices to agree for payment
Viking Direct – calendars/diary/paper/envelopes £96.18
Adam Jones – work on ponds in East Runton £580.00 includes disposal of
waste
West Runton Church Hall 2023 bookings £126.00
Barbara Emery – Salary to report £1211.73
HMRC Tax and NI to report £327.77
DJ Clack – re: items for Christmas event £124.58
Chevertons – newsletters £220.00
CB Arnold Ltd – Retting Pit dredging £237.60
INVOICE FROM NCC TO APPROVE FOR PAYMENT £24,000.00 Agreed to part pay
£8000.00 (eight thousand pounds) to start the legal parts.
23/193. MEMBERS REPORTS
Cllr. Debacker had spoken to Anglian Water about the work on WR Top
Common proposed by them as there was concern for the toad migration. AW
confirmed that it should be finished by February.
Cllr. Annis reported on a very good turnout and evening’s entertainment
at the Carol service/tree light switch-on at West Runton supported by
about 100 people. The Chairman thanked everyone concerned. It was agreed
to book the band again for next year.
Cllr. Memish confirmed the councillor surgeries for 2nd January at
Reading Room East Runton and 26th January at Church Hall West Runton.
Cllr. Gurney – West Runton allotments would like to amend numbering
system as the numbers don’t seem to make sense. Intends to number
differently. The Clerk pointed out that nothing can be agreed under
members reports.
Cllr. Gurney listed achievements by the Parish Council in the past year.
The list would be reported in the newsletter and included, the new
“trod” under the bridge, good Christmas shows. Ponds work, events as the
Vegetable show with ideas for another event this year and the reduction
in speed for West Runton being implemented with Highways.
23/194. COUNCILLORS TO RECEIVE CALENDAR OF MEETINGS FOR 2024
The Clerk had circulated the calendar and gave out cards with into on
councillor information and dates of meetings.
23/195. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Scheduled for Tuesday 23rd January 2024 at West Runton Church Hall.
Meeting closed at 8.40PM
Signed C. Davidson Chair. Date 23rd January 2024
|
NOVEMBER 28TH 2023
RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON WEST RUNTON CHURCH HALL 28TH
NOVEMBER 2023 COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice
Chair.
Mr. R Annis, Ms. T. Edwards, Ms. Debacker, Mr. C. Hawkins, Mr. K. Jonas,
Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Barbara Emery. Cllr. K. Toye for NNDC. One member of the
public.
23/160. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
Cllr. Toye gave a report from NNDC and spoke about meeting with the
action group for
West Runton road safety. The Local Plan had been submitted. Also spoke
about finance
policies and the latest Finance Review.
Cllr. Annis asked if the reasons for the temporary structure at the
Links having been
allowed to stay there until August 2024, could be confirmed.
Cllr. Davidson asked if anything was known about the drainage ditch
filled in by the Links,
in preparation for possible lodges being built, permission for which is
refused. This is
possibly an important wildlife site for amphibians and toads and may
compromise the flow
of water into the Retting Pit. Cllr. Gurney asked if the matter of
surface water not draining
in Greens Lane could be looked at. The above matters would be looked
into.
Cllr. Davidson asked if, when the Local Plan is considered, the Clerk be
informed of any
issues which may affect Runton.
23/161. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Smith, Cllr. Baker. Also Cllr. Vardy (NCC).
23/162. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.
23/163. TO AGREE THE MINUTES OF MEETING HELD 24th OCTOBER 2023
The above minutes were agreed as a correct record of the meeting and
signed by the Chair.
Proposed SG seconded KJ.
23/164. MATTERS ARISING None.
23/165. CLERK’S REPORT
Reported that the newsletter should be printed by the weekend. The
matter of telephone lines being changed to digital had come to attention
and this had been briefly highlighted in the newsletter.
23/166. PLANNING
Planning next meeting
PF/23/1977 Grantchester, Cromer Rd WR extension. No comments
PF/23/2277 Corrigans extension. No objections
RV/23/2348 Brambles: variation of conditions to allow raising roof. No
objections.
PF/23/2328. 20 Renwick Park replacement dwelling. Overlarge but no
objections.
PF/23/2232. 24 Slade Court – replacement windows pvc. No objections
2238 Northenden – extension – No comments
2494 Dilleys Leap extension. No objections.
PF/23/2496 single dwelling for Richard Brownsell – Approve.
The Clerk reported that NNDC had said that they enforced the removal of
the sign for the Dormy Hotel and the erection of a smaller one has been
installed.
Also reported that reasons given by an NNDC director to allow the
marquee to remain at the Links Hotel, was to use until the constructed
cabins are moved to another site and had used discretion to allow the
tent to remain until August 2024. It was agreed to express formal
dissatisfaction.
Cllr. Gurney had attended a planning training session.
23/167. TO CONSIDER SIGNING THE AGREEMENT TO RELEASE FUNDS TOWARDS THE
REDUCTION OF SPEED IN WEST RUNTON. ALSO TO APPROVE THE FORMING OF A
COMMUNITY SPEEDWATCH GROUP
The above was discussed again in detail during which there were still
concerns by Cllr. Nichols that speed reduction wasn’t enough. Members
had been informed that when the process went to consultation, there
would be provision for extra mitigating measures to be considered. Cllr.
Jonas asked if a representative from Highways could come and speak to a
meeting. The Clerk reported that this was asked but only a remote
meeting was offered, which had taken place. However the release of funds
had been approved at the last meeting to go ahead and the agreement was
agreed for signing. The signed copy would be posted. The funds will not
be released until the signed agreement is returned.
Cllr. Davidson will try to get another call with Mr. Reilly to confirm
some details.
The Parish Council agreed approval for the Community Speedwatch Group.
23/168. COMMONS.PONDS - To consider a quote for work on the Retting Pit.
and hear an update on progress on the Commons Management Plan. Cllr.
Davidson reported that the final draft management plan had been received
for the work and the commons management group will present a précis of
it at the January meeting, but the full version will be available. Also
the Retting Pit quote was for £2,100.00. However Cllr. Davidson had been
contacted by one of the contractors who had met to discuss the larger
Retting Pond project,and was keen to meet again with the digger driver.
The meeting took place and a verbal quote was given for much less for
the same work. Verbal quote about £1000.00. It was agreed to delegate
Cllr. Davidson and Cllr. Gurney to make a decision on which contractor
would supply the work.
23/169. ALLOTMENTS To consider further the proposed Wyndham Park amenity
agreement with regard to the solicitor’s questions. These had been
circulated.
Also consider possible removal of a spoil heap on West Runton plots.
Cllr. Davidson: The situation of Wyndham Park had been going on for
decades as it is. A solicitor had been contacted and had asked questions
which needed to be considered. It was thought to be a difficult
situation to deal with in a simple agreement. Cllr. Memish reported that
originally it was hoped that the plots could be put into a better order
and some of the overgrown shrubbery removed to enable easier
inspections. The Clerk pointed out that historically the plots had been
accepted by the Parish Council as extensions of the gardens. Cllr.
Edwards agreed that the plots need tidying. An idea put forward was to
have an informal meeting with the residents to get a feeling of what
they would want and inform them of the issues. It was agreed to
implement this before the PC meeting in January. Proposed CD seconded SG.
All agreed.
Cllr. Annis confirmed that the heap of spoil at the end of one plot at
W. Runton site was the result of dumping from various plots over the
years. Claims, that it was put there after a fence was erected were
refuted. There was no digger used in the construction of the fence.
Other contractors who had worked on different issues including the fence
erectors had been asked if the heap could be removed, but it was thought
too difficult to get trucks in. No decision was made.
Cllr.Gurney had purchased posts and numbers to enable the plots on all
sites to be numbered as had been agreed at a previous meeting.
23/170. TO AGREE TERMS AND CONDITIONS FOR WORKING GROUPS
TORs had been circulated for the Commons Working Group and the
Allotments Working Group. Circulated and seen by all it was agreed that
both should be accepted. Proposed CD seconded BM. Still needed was a TOR
for the Events Working Group. Cllr. Gurney would produce one.
23/171. TO CONSIDER HIRING CLEANERS FOR THE READING ROOM
Cllr. Davidson explained that it should not be the Clerk’s job to clean
the office and meeting room and could ask a person she knows. Cllr.
Hawkins offered to approach the cleaner for the village hall. This was
accepted, but the Clerk asked how she would be paid as we can’t pay in
cash. An invoice would be needed. The hiring of a cleaner was the
proposal by CD seconded by SG and agreed.
23/172. TO DISCUSS THE BUDGET AND DECIDE THE PRECEPT FOR 2024-2025
The Clerk had produced the budget and with Cllr. Davidson had scaled it
down for ease of understanding. The figures were discussed along with
the precept amounts over the past few years. It was thought that
although the capital bank account was healthy, the revenue was likely to
be in deficit. Cllr. Annis asked about the movement of funds to get
higher interest. Cllr. Smith had looked into it and a business account
cannot have the same rate of interest as a personal one. The Clerk
informed that any movement of funds would need to be implemented by
signatories. No further decision.
The precept in the past had been kept very low. An increase of 5% was
suggested by Cllr. Davidson based on the figures. Cllr. Gurney had
calculated that the increase would result in only £21.61 per annum for
council tax payers.
After discussion it was agreed to approve the budget proposed SG
seconded CH.
Motion proposed to request a precept of a 5% increase on the £15000
previous figure. Proposed CD seconded PN agreed by all.
Regarding the income, Cllr. Davidson had asked about the proposed POP
cabinet which would have generated some income from rent of a piece of
the playing field. The Clerk confirmed that the planning application had
been withdrawn and no more was heard.
23/173. TO HEAR THE FIGURES OF THE NATIONAL PAY AWARD 23-24
The details had been circulated and were explained by the Clerk
including it being back paid to April 2023. It was accepted that the
figures for the back pay were correct; proposed CD seconded SG.
23/174. FINANCE
i. Income allotment rents of £1540 so far.
ii. Direct Debits
Unicom – water on allotments £50.05
npower – street lighting £97.30
iii. Invoices to agree for payment.
Benthams for inks £46.80
J. Lynes electrical work £319.02
Barbara Emery salary&backpay £1696.94
HMRC tax and NI £532.65
Ben Darling – footpath £60.00
23/175. MEMBERS REPORTS
Cllr. Nichols brought up the subject of the Ploughlet Trust. The Clerk
explained the situation so far. Cllr. Davidson and Cllr. Nichols would
liaise to find a way forward.
Cllr. Gurney asked for the Top Common pond to be considered for silt
removal, possibly
to couple it up with the Retting Pit work. Also reported street lamp not
functioning south
of bridges ER. The Clerk would report. Also an oak tree branch
overhanging Church
Lane.
Cllr. Edwards – would like to see street lights switched off in High
Street at night. The
Clerk explained that they were Highways lamps and on an ‘A’ road. It may
be possible to
do this on footway lighting. Agenda item for December.
Cllr. Debacker – asked when Anglian Water are to do the work across the
common in
connection with the borehole as it should have been done by now. Also
concerned about
cars parking on the white line near Renwick Park. Could be reported to
Highways but not
illegal parking.
Cllr. Annis – reported councillor surgery on Friday morning at the
Church Hall. Regarding
the lights switch on and carols, a gazebo will be found for the evening.
All is progressing
and the Clerk would print carol sheets. Cllr. Annis also reported that
the piling on the
slipway at West Runton beach has been repaired to stop the tide creating
dangerous holes on
the slipway slope.
Cllr. Davidson – West Runton common has had branches dumped on it
possibly from
nearby properties. The Clerk would write to find out.
23/176. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as Tuesday 19th December East Runton Reading Room 7:15pm
The meeting closed 8:55pm.
Signed Chairman Date
|
OCTOBER 24TH 2023
RUNTON PARISH COUNCIL
RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH OCTOBER 2023 AT THE
READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice
Chair.
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C.
Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mr. P. Nichols, Mr. R. Smith. The
Clerk, Ms. B. Emery. Cllr. Eric Vardy (NCC)
23/145. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Cllr. Eric Vardy gave a report and talked about drainage and the support
he gave for the feasibility study for West Runton which had helped to
progress the scheme. Cllr. Nichols asked if particular attention could
be paid to drains from Davy Hill past Manor Farm as many times Highways
had been asked to deal with the flooding and it is still a problem.
Cllr. Vardy agreed to pursue this.
Two members of the public had arrived and were allowed to speak. They
wanted to find out what the scheme would be with West Runton speeding
etc.
23/146. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. B. Memish apology, reason given and accepted.
23/147. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – none.
23/148. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
The minutes had been circulated and it was proposed Cllr. Annis seconded
Cllr. Gurney that they be accepted as a true record. Agreed.
23/149. MATTERS ARISING for information only.
Cllr. Davidson was concerned that though the Links application for
lodges appeal had been dismissed, the temporary structure was still
there. Cllr. Davidson asked the Clerk to check with NNDC.
Concerning the play equipment also, it’s not clear who is overseeing the
work. Cllr. Gurney is looking for more quotes. The Clerk reported
receiving an email about lottery funding.
Cllr. Davidson also asked about the Neighbourhood Plan. The Clerk
explained the criteria. Cllr. Gurney had agreed to be instigator. Agenda
for a future meeting.
23/150. CLERK’S REPORT for information only.
Clerk reported that the trod was damaged in the flood but had been
repaired. Building regulations had been received for the new windows –
Reading Room. The five-year-certificate had been carried out for the
building and the clerk confirmed that she tested the safety lights over
the doors regularly. Reported that the road will be closed A149 West
Runton for two sessions of five minutes for the Scouts march on
remembrance Sunday 12th November.
23/151. PLANNING
To consider applications; Woodhill approved. Also Squirrel Copse,
Briarwood, Old Barns at The Hall. All minor and no objections.It was
reported that the Dormy Hotel sign has been taken down. The Clerk would
check with NNDC planning to find out if they enforced the removal.
23/152. COMMONS – Grants pond clearance to discuss.
Cllr Davidson had met with a representative from the County Council to
discuss the proposed grant funding for clearance of the Retting Pond.
She was informed that the nature of the proposed work did not meet the
requirements of FIPL grant funding, as it was only restoration and not
improvement. She was also informed that the existence of NZ Pygmy Weed
in the pond meant that any work carried out should ensure that the
problem was not made worse. So Cllr Davidson said that this winter the
plan would be to clear the ditches leading to the pond, and clear the
excess vegetation on the front edge, to improve water supply. Cllr
Davidson also reported that she had received a first draft of the
Commons Management Plan. She hoped to be able to circulate the plan to
the next meeting.
The Clerk was asked if work could proceed without a formal quote.
The Clerk advised that as the work had already been agreed, it could
come under the normal Commons budget. A large amount for work not agreed
would have to be ratified at a meeting.
A grant has been given towards equipment.
Cllr. Debacker reported that the litter bin and dog waste bin has been
damaged and the finger post is still crooked at the corner of Station
Close. The Clerk has reported the finger post. Cllr. Lerego and Cllr.
Annis will have a look at it.
23/153. ALLOTMENTS
Cllr. Annis reported that the allotments would be inspected next month
and asked about plots that had been sent letters. The Clerk had not had
replies from any except for the lady at Moyes on the small plot who has
promised to do work to bring it up to standard. There is now one free
there which one of the existing tenants wants to take on. There are now
three plots free at Lugger Stile.
One of which is being taken soon. A plot at West Runton had not been
done for a while but this was being sorted out now.
Wyndham Park new agreement was discussed and definition of an amenity
land agreement was to be asked from our solicitor. The Clerk explained
that they would need information on what was needed but it was agreed to
go ahead with the request to Hayes and Storr for a tenancy agreement for
amenity land. Cllr. Annis and the Clerk to discuss the agreement.
The Terms of References was discussed and the Clerk would send out a
template.
23/154. MOYES CLOSE Re: Community garden or tree planting.
Tree planting had been agreed last December and discussion took place on
types of tree and whether fencing would be needed. It was proposed by
Cllr. Nichols indigenous trees with low maintenance of appropriate
number, seconded by Cllr. Edwards and agreed by all. Norfolk Wildlife
Trust would be asked to suggest appropriate trees for the area. The
Clerk asked who would be ordering. Cllr. Nichols would look into it.
23/155. TO CONSIDER SPENDING/PURCHASE OF CHRISTMAS TREES AND OTHER
EXPENSES.
Cllr. Edwards reported that West Runton Corner House Café have ordered
the tree and posters and have done a lot of work towards it and have
just asked for a contribution for mulled wine. A brass band is booked,
but would need shelter eg; gazebo.
Cllr. Baker would provide a gazebo. At East Runton Corner Café has made
progress. It has been decided not to accept the kind offer of a free
tree from a parishioner as it involves too much work and cost. A tree
would be ordered from Edgefield Nursery as before.
Regarding the budget: Mulled wine and brass band Cllr. Davidson proposed
a budget of £200, all agreed.
23/156. TO CONSIDER THE LAYING OF THE PARISH COUNCIL POPPY WREATH ON 12
NOVEMBER.
The Clerk reported that it is usually done by the Chair and has been in
touch with the person responsible who would deliver the wreath to the
Clerk and she would take it to Cllr. Davidson.
The donation was discussed. The cost of the wreath is £25.00 but a
larger donation was always made. It was unanimously agreed that £75.00
would be donated this year. Cllr. Edwards asked if perhaps some
councillors could attend the service. Cllr. Jonas was tasked with
erecting the “Tommies”. This would be done for the week before and the
week after.
Cllr. Gurney is getting the Roll of Honour framed for the Reading Room,
a kind gesture.
Cllr. Baker reported there was to be a Council led a beacon type event
for the anniversary of D Day next 6th June. An event will be considered.
The Clerk would send around details.
23/157. TO HEAR UPDATE ON WORK FOR TRAFFIC CALMING WEST RUNTON
Cllr. Davidson reported on the meeting held this morning by Teams.
Attended by Cllrs. Davidson, Gurney Annis and Smith and the Clerk, with
Tony Stepney and Steve White of NCC Highways.
Clarification was needed as to what Highways would recommend and be
prepared to do. The Parish Council’s pledge was up to £24,000 to have
work done to reduce the speed limit and it was agreed that if the work
cost less then there would be a refund and if more then County Council
would fund it. This option of a reduction in speed to 20mph was on the
table.
We were told that when the process was started it was possible during
consultation to suggest more mitigating work. This was discussed in
depth. The only money paid so far is for the feasibility study which was
£1500 and the other £1500 was paid by Cllr. Eric Vardy (NCC)
CD After discussion it was proposed by Cllr. Davidson seconded by Cllr.
Nichols that the proposal by NCC Highways should be accepted to begin
the process. On being put to the vote it was unanimously agreed. Cllr.
Davidson will make contact to enquire at what point other suggestions
could be made.
23/158. FINANCE
i. Income: £7500.00 Precept
ii. Direct Debits paid:
npower £86.65 Street lighting
Unicom £104.04 Broadband/electricity
Unicom £122.47 Water allotments
Anglian Water £38.83 Water Reading Room
iii. Invoices to agree for payment:
Ben Darling £90.00 Grass cutting
NNDC £1208.00 Election fee
Chevertons £220.00 Newsletter
TT Jones £46.30 Street lighting maintenance
Adam Jones £1650.00 Cut and collect on commons
Royal British Legion £75.00 Poppy Appeal wreath
Barbara Emery £1142.50 Salary
HMRC £298.41 Tax and NI
The above were all accepted and agreed.
INTERNAL CONTROL OFFICER REPORT Regarding the investment it is not
possible for a business account to get the same interest rates at a
personal account. Any looked into need one year deposit tied up. Cllr.
Smith would continue to look into it. Cllr. Davidson asked if authority
could be given to the Clerk to invest £85,000 in a provider to be
considered at a later date. The Clerk advised that the principle of
investing an amount can be agreed but the actual provider should be
agreed at a meeting. Cllr. Gurney offered some figures he had
researched. Much discussion took place. Options were Nat West for one
year or building society paying interest monthly. Cllr. Gurney proposed
investment of £85,000 in Nat West seconded by Cllr. Annis and approved
by all. This was guaranteed by SES. The budget would be on the agenda
next meeting.
23/159. MEMBERS REPORTS
Cllr. Debacker – on corner of Renwick Park the sign for West Runton is
obscured by vegetation.
Cllr. Edwards – tree across the footpath behind the Methodist church,
bamboo overhanging from nearby property and dog waste is prevalent.
Cllr. Gurney – oak trees on land beside Church Lane ER were overhanging.
Also Cllr. Gurney has trimmed the ditches into Top Common. Ask the
contractor if a sixth cut could be done.
Cllr. Annis – vegetation overhanging the boundary of “The Stance” Water
Lane WR.
Cllr. Smith – attended the Coastal Management online event concerning
the coastline east of Cromer and will send the url to anyone who would
like to have it.
Cllr. Davisdon – the small ditch we had cleared across and in front of
houses on Lower Common West Runton is working and keeping water from the
houses.
CORRESPONDENCE – non not dealt with above.
Signed C Davidson Chair. Date 28th November 2023
|
SEPTEMBER 26TH 2023
RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH SEPTEMBER 2023 AT
WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Cllr. S. Gurney – In the Chair. Cllr. C. Hawkins, Cllr. R.
Smith, Cllr. B. Memish, Cllr. A. Debacker, Cllr. M. Lerego, Cllr. P.
Nichols, Cllr. G. Baker.
The Clerk Ms. B. Emery. Two members of the public.
23/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN –
Members of the public spoke of their concern for the safety in West
Runton street. A
group is being formed to liaise with the Parish Council who are
furthering their
communications to get a scheme implemented by Highways. The details of
this was
outlined by the Chairman. The group would be kept informed.
23/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Annis, Cllr. Edwards, Cllr. Jonas and Cllr. Davidson. Reasons
given and accepted.
NCC Cllr. E. Vardy and NNDC Cllr. K. Toye also tendered apologies.
23/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – Cllr. Debacker declared an interest in Planning PF/23/0333
23/129. TO AGREE THE MINUTES OF MEETING HELD 25th JULY 2023.
The above having been circulated previously were agreed as a true record
of what took
place and signed by the Chairman.
23/130. MATTERS ARISING None to report
23/131. CLERKS REPORT
Windows are installed in Reading Room. Had a visit from planning dept to
check because of conservation area. We were informed before that
planning not needed because they were the same. A photo had been sent as
requested of the originals.
Parishioner has again complained about the large puddle of water on ER
common. It has been explained that the Parish Council have no powers to
do anything.
A parishioner asked for a street lamp to be installed on Lower Common
north of the bridges. The Parish Council are concerned with conserving
energy, therefore no more street lamps would be considered at this time.
23/132. PLANNING
PF/23/1568 - 28th July Conversion of garage, raising roof for
accommodation. at Squirrel Copse East Runton – No objections
PF/23/1596 – 1st August Several major alterations and upgrades at
Camping & Caravan Club Holgate Lane West Runton. No comments made except
that dog waste bins were needed.
PF/23/1599 – 3rd August Single storey extensions to front and rear of
dwelling, replacement of external materials and windows. at Briarwood,
East Runton. No objections.
PF/23/1630 - 4th August Single storey side and rear extension alteration
to roof to provide accommodation external alterations and garage. at The
Nook West Runton. No objections.
Original Ref: PF/21/0694 The Links Hotel West Runton – appeal dismissed.
PF/23/0333, new Dwelling at The Stance Water Lane West Runton –
previously no objections. Some discussion and the comment remains the
same.
23/133. COMMONS/PONDS/PURCHASE OF RAKES FOR POND WORK AT WR
Rakes will be purchased with today’s cheque signed. Agreed by all.
Commons have been cut and Anglian Water is soon to be changing the
switch on the borehole to allow water to fill the Spring Pond as
reported by Cllr. Debacker. Cllr. Davidson will update when she is back
in October. Cllr. Debacker also reported that some Himalayan Balsam has
been cleared from the Spring Pond. Top common East Runton pond needs
attention, also Lower common pond.
A contractor does some clearance for us in autumn.
23/134. ALLOTMENTS CHECK OR REPORT
Letters have been sent to offending tenants. Notice to Quit sent and
placed on plot 8 Lugger. This plot and one other will now be re-let. The
allotment group would check up on other plots previously deemed untidy.
23/135. TO CONSIDER REPLACEMENT OF SWING SET AND HEAR QUOTES
The need for new swings was discussed and two quotes have been obtained.
One more will be sought and registration has taken place for a grant
initially. Cllr. Nichols offered details of another local company. Cllr.
Smith asked if a path to the play area could be laid to enable access to
a possible installation of equipment for disabled. This was thought not
possible as it is common land.
It was agreed that replacement should take place with funding if
possible. Two flat seats and two cradle seats. The Clerk advised that to
apply for funding we need to have all quotes and details to hand.
23/136. TO HEAR A REPORT OF THE INSTALLATION OF CCTV AT READING ROOM
Cllr. Baker, had installed the “Ring” system, was monitoring it at the
moment and explained the operation. It was agreed that it is an
acceptable form of CCTV. An account would need setting up for the Parish
Council to take this forward costing approximately £80.00 per annum. It
was agreed to make the system permanent. Cllr. Baker offered to donate
the cameras. When online banking was set up this could be implemented.
This was being done with the bank as soon as it can be put in place.
23/137. TO CONSIDER INITIAL STEP TOWARDS A NEIGHBOURHOOD PLAN
Cllr. Gurney was interested in taking a plan forward and explained that
it was a long term
operation which would involve mostly parishioners with the Parish
Council as the
responsible body. Cllr. Baker had a sample of a Neighbourhood Plan and
read out a
paragraph. After some discussion it was generally accepted to look into
a plan
initially. The Clerk advised that some training is obtainable from time
to time with NALC.
23/138. TO AGREE DISPENSATION TO ALLOW COUNCILLORS TO VOTE ON PRECEPT
The Clerk explained why the above is necessary as all councillors as tax
payers would have pecuniary interests in the amount of precept set. This
dispensation is renewed every three years and at an election. It was
agreed to accept the dispensation and it was signed by the Chairman.
Proposed by Cllr. Nichols, seconded by Cllr. Hawkins.
23/139. TO AGREE THE HIRE OF THE MARQUEE AND APPROVE HIRE AGREEMENT
The Clerk had produced a simple hire agreement in case anyone asked to
hire the marquee. The agreement had been circulated and accepted as a
usable document.
23/140. TO SET UP A WORKING GROUP TO OVERSEE COMMUNICATIONS WITH
HIGHWAYS REGARDING THE WEST RUNTON TRAFFIC CALMING MEASURES
Cllr. Annis had offered to be part of the group. Others appointed were,
Cllr. Gurney, Cllr. Memish and Cllr. Davidson as Chair. Agreed.
23/141. FINANCE
AUGUST
i. Income: Received £100.00 being wayleave from UK powernetworks
ii. Direct Debits paid:
Unicom water for allotments £122.50
Unicom for Tel/Broadband/Reading Room Elec £49.17
npower – street lighting electricity £88.32
iii. August Invoices retrospective agreement
Beverly Memish reimbursement for RAGS £244.97
Kevin Richardson – commons/playing field £962.00
NALC training £201.60
Ben Darling – footpaths/commons £330.00
Barbara Emery – salary £1142.50
HMRC – tax/NI £298.41
SEPTEMBER
i. Income – none to report
ii. Direct Debits paid
Unicom – Tel/Broadband £118.38
npower Street lighting electricity £87.56
Unicom – water on allotments £118.51
iii. Invoices to agree September
Toolstore for rakes £360.00
North Norfolk Plastics – windows £2178.22
Ben Darling – Commons £180.00
NCC – data request – regarding grant £174.00
NNDC dog waste and general waste bins £3123.12
Barbara Emery – salary £1146.46
HMRC Tax/NI £298.61
RG Brownsell – Lugger wall repairs £3563.82
Kevin Richardson commons/playing field £728.00
PKF Littlejohn – External audit £378.00
SLCC – subs £187.00
Beverly Memish – reimbursement RAGS £68.42 items for event
Above all accepted and agreed.
23/142. CORRESPONDENCE
Parishioners complaint of noise nuisance. Clerk directed him to NNDC.
Parishioners complaint of having trouble with Beach Road car park. Clerk
directed them to the owner.
23/143. MEMBERS REPORTS
Cllr. Nichols reported that some wire from a fence has impeded the
cutting of the vegetation along the bridleway/footpath around
Incleborough on the Links Hotel side of the path towards the fork.
Cllr. Nichols and Cllr. Gurney would have a look to see if the wire
could be removed.
Cllr. Memish expressed thanks that the problem with coaches parking for
people to alight close to Boulevard road, has been dealt with. The Clerk
had spoken to the police who had liaised with the coach company
requesting that they are mindful of the junction when stopping there.
Also there had been a complaint about pampas grass impeding vision at
the junction Rosebery Rd/A149. It had been looked at and the grass was
back far enough not to be a problem.
Cllr. Memish announced the next Councillor Surgery at West Runton on
Friday October 6th and asked for volunteers. Cllr. Smith will attend.
Next on on November 7th, at East Runton.
Cllr. Debacker – reports that the West Runton sign in Sandy Lane is not
visible enough. Plus the vegetation on Station Rd WR overhanging the
road.
Cllr. Smith has studied crime figures and revealed 12 crimes for Runton
eg; 5 in WR, 4 in ER in July and has asked for a review of figures as
many crimes are unreported.
Cllr. Smith has also looked at investments and has found the best at 6%
but will see if rates improve.
23/144. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Confirmed as Tuesday 24th October 2023 at East Runton Reading Room.
The meeting closed 9:00 PM.
Signed Chairman Date
|
JULY 25TH 2023
RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH JULY 2023 AT THE READING
ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice
Chair.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C.
Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols,
Mr. R. Smith.
Ms. B. Emery – Clerk. Also present: Ms. K. Toye (NNDC). One member of
the public.
23/107. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Open session agreed. One parishioner expressed concern over a personal
dispute. The Chair explained that the Parish Council has no powers to
engage in personal matters and went on to clarify that if it involved a
councillor, then it must be referred to the Standards Committee through
the Distict Council, or if it involved the clerk then it could be dealt
with in house. There was also a correct procedure to follow on a form
which was available to all.
Cllr. Kim Toye gave a short report from NNDC: Mobile libraries in Runton
are inline to be cut. Answered a question about the shelter at West
Runton beach and confirmed that it was the property of NNDC. New
recycling centre proposed for Sheringham has been delayed. Cllr. Toye
will be holding a surgery at West Runton Church Hall. A question was
asked about any further information about the owner of the car wash on
Cromer Road. WR, but no further info. The Clerk asked if anything could
be done about a sewage smell emanating from Moyes Close caravan park. It
was being reported. Cllr. Gurney asked about a sign to indicate the
toilets in Beach Road ER. The sign was not readable and needed
replacement. Cllr. Annis asked if the issue of the toilets being
replaced in WR have been resolved and the answer was negative.
23/108. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE None.
23/109. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS . None.
23/110. TO AGREE THE MINUTES OF MEETING HELD 27TH JUNE 2023
no discussion to take place on the Minutes except for their accuracy.
The above minutes having been circulated were agreed by all as a true
record and signed by the Chair.
23/111. MATTERS ARISING for information or queries only.
No queries.
23/112. CLERK’S REPORT for information only.
To hear update on “Trod” being implemented under the PPB: Having checked
with Highways Engineer on 11th July was told that it should be
implemented by the end of August.
Footpath alongside Clifton Park had now been registered as a footpath
and it has been signed.
The PC was asked also for their support if the “Runton Gap” land could
be designated as a wildlife area. English Nature were inspecting it.
Cllr. Jonas suggested that PC should lend weight to the effort. The
Clerk also reported that the Playing Field lease was with the solicitors
and no further report.
23/113. PLANNING
WR. At 3, Golf Close - extension – approved by NNDC.
Consider:
Ref: PF/23/1337 Quorn Cottage Church lane WR – extension etc.
Ref: PF/23/1355 Broadband cabinet playing field application.
Ref: RV/23/1476 Foxgloves ER. Variation of condition.
Ref: CL/23/1459 Land at Thains Lane – lawful certificate application. No
comments requested.
Ref: PF/23/1345 Solar panels for Banville Barn ER.
Ref: PU/23/1512 Pepperpot WR. pre planning request to determine if
permission required to change from commercial to dwelling.
The above all sent by email to councillors and there were no objections
to any.
23/114. TO DISCUSS COMMUNICATIONS
Cllr. Memish: In addition to the website, notice boards and newsletter,
suggested that social media could be used more to inform residents of
the general work done by the PC. There was a general agreement that this
is the way forward. After discussion, the Chair asked if councillors
were willing to work with Cllr. Memish and bring ideas for discussion.
Cllr. Baker is attending an online course about Digital Engagement in
September and the result could work with others towards a presentation
for the October meeting. Cllr. Smith suggested a public consultation.
23/115. ALLOTMENTS
To hear an Inspection report. Done on 11th July on all sites. Some tenants
will get letters about neglected plots and misuse of the land. The Clerk
would be given a list. The tree and hedge work on Moyes had been
finished. A draft of a lease for plots at Wyndham Park had been
circulated. The Chair indicated that it would need more work or a short
amenity land lease could be sought. Cllr. Annis suggested that PC should
decide if this was the way forward and asked if there was a pro forma
lease. There was much discussion. The Clerk would investigate a lease. A
terms of reference was produced and would be discussed with the Clerk.
23/116. TO HEAR AND CONSIDER A QUOTE FOR REPAIR TO LUGGER STILE WALL
Repairs to the wall had been agreed some time ago and some parts had
been done. This estimate is for further work: Estimate: £4,000.00 (four
thousand pounds) including foundations if needed after inspection.
£3,200.00 (three thousand two hundred pounds) excluding new foundations.
It was proposed by Cllr. Gurney seconded by Cllr. Hawkins and agreed
that the estimates be accepted.
23/117. TO DISCUSS AND CONSIDER FOOTPATH ADOPTERS (Councillors to each
take on and Walk a footpath to check condition and report) List provided
by Clerk. this was discussed and Councillors agreed to take on paths and
names were allocated.
Also general cutting in connection with NCC. Cllr. Smith reported on
work that he’s done with other councils and has worked to a NCC proforma
form and their cutting regime is altered according to the results sent
in. RPC has never heard of this. The Clerk had been in touch with Sarah
Price and this “proforma” was not mentioned. However there is a
possibility that we could resurrect the regime we had years ago for us
to cut paths and get a remuneration for it. Cllr. Smith
will obtain a copy of this form for RPC. Cllr. Baker suggest that the OS
map can be used.
23/118. COMMONS – TO CONSIDER POSTS FOR COMMON IN FRONT OF “HOLE IN
ONE”. Cllr. Davidson reported that there are problems of parking on this
common and caravans waiting there before they are allowed to enter the
caravan site. After discussion it was agreed that a quote would be
obtained to put some posts in to stop parking there.
ALSO UPDATE ON GRANT (Chair) A walk around on the commons will be held
on 4th August on both West and East Runton commons with our consultant
and with Norfolk Wildlife Trust representative. The grant has been
officially signed off. Cllr. Davidson asked if we can progress with
expenditure of £145.00 for the searches involved.
EAST RUNTON: TO CONSIDER SAFETY REPORT ON PLAY EQUIPMENT. RoSPA.
A report received flagged up some issues on the play equipment. The
Clerk highlighted the parts which were mentioned as needing attention.
Cllr. Gurney has contacted NGF Play to obtain costs of replacement
swings and will investigate grants.
Options are to replace or repair one part or all. Cllr. Gurney will
bring findings to the September meeting.
23/119. TO CONSIDER A REQUEST FROM HOLY TRINITY CHURCH FOR A REGULAR
ANNUAL DONATION.
The above was discussed. It was agreed that a regular donation without
being asked each time was not ethical and in public interest as any
requests for donations would need to be considered with regard to the
annual budget. It was agreed to give £600.00 this year to Holy Trinity
Church as requested for help for the upkeep of the graveyard, but with a
request that it be applied for each year and a reason given. Proposed
Cllr. Annis seconded Cllr. Jonas.
23/120. TO HEAR FURTHER REPORT OR QUOTE FOR CCTV IN READING ROOM
Cllr. Baker: Having researched the business of CCTV cameras for the
safety of the people who use the Reading Room, has some cameras and a
simple system which can be used and would trial these with a view to
installation with a cloud account. The trial would be for two or three
months and was agreed that Cllr. Baker should go ahead with signing RPC
up for the subscription.
There was concern that sound would be picked up but it was confirmed
that sound can be disabled.
23/121. PLAYING FIELD – report of meeting if available (Cllr. Jonas).
Cllr. Jonas explained for new members what the Playing Field was used
for and by whom. The bank details have been updated and some regular
jobs are being done to the pavilion and looking into developing the
toilets into disabled friendly.
23/122. ANY UPDATES ON WORK NEEDED ON NOTICE BOARDS (Cllr. Gurney)
Cllr. Gurney has put some temporary boards in the History Society board,
but the Clerk explained
that the History Society board belongs to the Society and they would
repair it.
It was confirmed that the footpath map board belonged to the Coastal
Path people of NCC and was in poor condition.
17. FINANCE
ii. Income None this month.
iv. Invoices to agree for payment
npower Street lighting elec £86.26 NALC Training for councillor £36.00
TT Jones Street lighting maintenance/repair £342.10 Chevertons
Newsletter £220.00 (Norfolk A2Z) Website charge annual plus work £155.00
Viking Direct Two "A" boards for displays £304.80 Dr. Stump Tree and
hedge work £3,480.00 RoSPA Playsafety Inspection play equipment/report
£126.00 NALC Training for councillor £39.22 B. Emery Salary £1,142.50
HMRC Tax and NI month end 5th August £298.41 Ben Darling Commons
Footpaths 2 months £460.00 Manor Farm ER Hedgecutting £63.00 Adam Jones
Greens Common bracken cut £210.00 Beverly Memish Items related to
Allotment show £244.97 The above were all agreed.
The allotment show came within budget as agreed last year. It would be
agreed again next time.
v. TO HEAR A REPORT FROM INTERNAL CONTROL OFFICER Cllr. Smith.
Cllr. Smith had researched the role of Internal control officer. The
role is to show parishioners that money is being spent in the correct
way. Cllr. Smith would like to see all invoices in parish council
It would benefit our bank account if some of the capital could be moved
into a high interest account. It was agreed that the Clerk would work
with Cllr. Smith to find better interests.
23/123. CORRESPONDENCE FOR INTEREST not dealt with above. None.
23/124. MEMBERS REPORTS for information only not included above.
Cllr. Gurney has been researching costs for rotovating the ground at
Moyes Close with a view to installing a communal garden. This has not
been decided yet by the parish council but would be on an agenda to
decide what actually this area will become and how to pursue it as
various options have been put forward in the past.
Cllr. Nichols on behalf of a parishioner about the footpath along the
golf course is in a poor state.
Some discussion took place. The Clerk has contacted the Links and a
local landowner also has been contacted. The path is not one which the
parish council cut. Cllr. Nichols also reported concerns about the
position of the new bench on Top Common as it is a wet area. Discussion
took place on that.
Cllr. Jonas asked that Mill Lane verge could be cut. Manor Farm will do
a cut.
Cllr. Smith offered to check the path up to the allotments.
Cllr. Annis reported that a brass band had been booked for the Christmas
event at West Runton and the date would be 9th December.
Cllr. Edwards asked if there could be a sign to point dog walkers to the
waste bin across the road.
Cllr. Gurney offered to cut the bracken obscuring the said dog waste
bin.
Cllr. Memish had been asked if WR Station adopters could be supported by
letter to ask if trains stopping at West Runton Station on each run on
Sundays, could be reintroduced, instead of every other run. The letter
would be sent.
Cllr. Gurney asked if Neighbourhood Plan could be on the next agenda.
23/125. TO CONFIRM, DATE TIME AND PLACE OF NEXT MEETING.
September 26th West Runton Church Hall 7:15pm.
Signed S. Gurney
Chair Date 26 Sep 2023
|
JUNE 27TH 2023
RUNTON PARISH COUNCILDraft. MINUTES OF A MEETING HELD BY THE ABOVE ON
27TH JUNE 2023 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice
Chair.
Mr. P. Nichols, Mr. R. Annis, Mr. G. Baker, Mrs. B. Memish, Ms. T.
Edwards, Mr. R. Smith. The Clerk Ms. B. Emery. Four members of the
public. Mr. E. Vardy (NCC) Ms. K. Toye (NNDC).
23/090. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
Mrs. Large, on behalf of Holy Trinity Church, requested that the Council
give
consideration to a grant towards the upkeep of the graveyard, which they
have done in the
past. The request would be put on the agenda for July and considered
then.
Mr. Vardy gave his report for NCC and reiterated that he would be
available if anyone wanted to
contact him between meetings. A key interest was his involvement with
NCC cabinet who are
dealing with the Climate Strategy involving buildings, transport,
tourism and working with UEA
on climate change and providing space for nature. Mr. Vardy would also
like to improve comm-
nication between Parish and County council.
23/091. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Jonas and Cllr. Hawkins, both related work issues.
Accepted.
23/092. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None.
23/093. TO AGREE THE MINUTES OF MEETING HELD 23RD MAY 2023
The above minutes having been circulated beforehand were accepted and
agreed as a true record of
the meeting and signed by the Chair.
23/094. MATTERS ARISING
Cllr. Annis asked if minutes could be annotated with action points.
Cllr. Davidson explained that it was in hand.
23/095. CLERK’S REPORT
The Clerk reported that the new windows for the Reading Room were now on
order.
23/096. CO-OPTION OF CANDIDATE(S) FOR OFFICE OF COUNCILLOR Councillors
have received applications and bios of Alex Debacker and Mark Lerego
Both candidates were asked if they wanted to add any comments and Mr.
Lerego elaborated on his bio already sent. Councillors agreed by a show
of hands unanimously to co-opt both candidates onto Runton Parish
Council. They then joined the meeting.
23/097. PLANNING
To consider and decide on planning applications where materials may be
delivered on the commons. Cllr. Davidson explained the situation on West
Runton common which has affected a group of parishioners in the area,
where a temporary toilet and building materials have been placed there
for some weeks. It was suggested that if there is a building application
near commons where materials may need to be stored close by.
Cllr. Nichols pointed out that the situation was difficult and cannot be
policed. The main issues were the chemical toilet and the storage of
weeks of building materials. The question was “does the council get
involved”? It was decided that at the time of an application the council
could request a condition that limited the time that materials were
stored on common land.
Planning applications. Circulated beforehand:
PF/23/1089 Change of use at Old Hall barns to dwelling and office. There
had been objections
PF/23/1190 Crab Boiler House WR. Conversion to one and half storey
dwelling. No planning reason for objection had been voiced.
The application for a dormer window at Little Orchard WR, had been
approvedby NNDC.
23/098. TO AGREE MEMBERS OF GROUPS WITHIN THE COUNCIL
The following list of volunteers for various working groups were agreed.
Commons: Cllr. Gurney, Cllr. Davidson, Cllr. Baker and Cllr. Smith.
Allotments: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish.
Events: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish, Cllr.
Debacker.
Planning: Cllr. Lerego, Cllr. Gurney, Cllr. Memish.
Councillors linked to other bodies:
Runton Parish History Society: Cllr. Baker.
Playing Field Management: Cllr. Jonas,
East Runton Village Hall Committee: Cllr. Hawkins.
Ploughlet Charity: Cllr. Davidson (as Chair of PC) and Cllr. Nichols.
Representative for S.N.A.P (Safer Neighbourhood Action Panel): Cllr.
Baker.
Internal Control Office: The Clerk explained the role. Cllr. Smith
offered to take it on.
23/099. COMMONS
Cllr. Davidson (Chair) reported that Greens Common has been cut. The
application for the grant to fund the production of a ten-year
management plan on commons has been approved. The process for work will
be a long time in the making but progress can be made now.
Questions were asked about the Spring Pond. Chair explained that Anglian
Water and Gas Board were working on the situation, but the pond will be
dry at least until October.
To hear report of bonfire on common and consider the way forward WR
commons.
Members heard that a bonfire had been lit on West Runton common near the
railway embankment and trees. (Chair reported but declared a personal
interest). There was some discussion as it had been clarified that this
was not a legal practice. It is especially dangerous in very dry weather
and the Parish Council have taken responsibility for management of the
commons. After discussion it was agreed that the Clerk would write to
the person concerned in this incident and also to put a reminder in the
next newsletter to all persons that it is illegal to burn waste of any
sort on common land.
23/100. ALLOTMENTS – To hear updates on re-letting
The Clerk reported that another plot had been re-let and asked the
Council to consider a Notice to Quit for a plot at Lugger Stile which
was overgrown had been used by the tenant for some time and now
neglected. It was agreed, and the Clerk was tasked, with issuing a
Notice to Quit.
Also to ratify the quote for the trees on Moyes Close and consider
removal of very small amount of bamboo on Lugger Stile. An extra quote
for £450.00 was issued to remove this bamboo. It was agreed that with
such a small rent it should be up to the tenant to deal with it and they
would be given the first year free in compensation. Trees will be done
on 4th July. The quote accepted previously for £2900.00 was ratified.
Cllr. Annis would organize a tour of the allotments soon. Also a draft
of a lease is being put together and would be presented at the July
meeting. Also suggested a meeting with the Clerk to see what can be done
by the group regarding managing of the allotments. It was suggested that
all groups should draft a Terms of Reference for all, by the July
meeting if possible.
Cllr. Memish reported on the actions points for the Allotments show and
asked for volunteers to help with tables and the marquee on the day
before.
The Village Inn and Corner House Café were being asked for their
involvement as refreshements were not being provided in the marquee.
The Clerk was asked to write to residents of The Hurn to explain what
was happening. The Clerk was concerned about people possibly parking on
The Hurn, but hopefully the letter will explain.
23/101. TO HEAR QUOTE AND DECIDE ABOUT CCTV CAMERAS IN READING ROOM
It was suggested by the Chair that another quote should be sought and
both presented at the July meeting.
Cllr. Baker has a possible alternative and would come up with ideas.
23/102. TO HEAR UPDATES REGARDING NEW LEASE FOR BROADBAND CABINET.
The Clerk reported that a planning application was being implemented
soon and the Council would get the application in due course. The lease
was in the hands of our solicitor.
23/103. FINANCE
The Clerk asked for agreement to re-appoint Stuart Meakin as the
Internal Auditor. This was agreed.
The Clerk confirmed all information has now been sent to External
Auditor PKF Littlejohn and the notice of public rights has been
displayed, as have the accounts on the website.
Income: None this month
Direct Debits paid:
TV licencing TV licence Direct Debit quarter £41.00
Unicom Tel Broadband &Elec £132.06
npower Street lighting elec £94.78
ICO GDPR fee £35.00
Invoices to agree for payment:
Barbara Emery Salary plus reimbursement £1,160.50
HMRC Tax and NI £298.41
Kevin Richardson Commons and Playing Field £534.00
NALC Training £45.60
The above were all accepted and agreed.
The now necessity of being able to operate online banking was discussed
and it was explained that payments are set up and then authorised by
another authorised person. After discussion it was agreed that the Clerk
would be added to the bank mandate and online banking would be pursued.
Proposed by Cllr. Nichols seconded by Cllr. Baker and agreed by all.
Chair, Cllr. Davidson would normally be the second authorisation.
23/104. MEMBERS REPORTS
Cllr. Edwards suggested that a S.A.M.S. be considered for Top Common.
The Clerk suggested that another camera could be purchased. This would
be on the next agenda.
Cllr. Smith was concerned about the slipway to the beach in East Runton
and that the steps were not indicated. Cllr. Toye (NNDC) said this was
being looked at. Cllr. Smith also concerned about crime figures in West
Runton during a particular week and informed members that the
information was available on the police website and would send a link
around.
Cllr. Baker was still pursuing the possibility of obtaining generic
email addresses and general improvement in IT.
Cllr. Gurney had received some comments about the telephone box in West
Runton being in bad repair regarding the paintwork and suggested that a
group could get together and re-paint it. It would be investigated. Also
the notice boards were in need of attention. The History board pin board
needed replacement and the teak one needs attention. It was suggested to
pay someone to do the work.
Cllr. Gurney asked about the cliff top shelters in East and West Runton.
There was information about an ongoing dispute about the West Runton,
and Cllr. Toye (NNDC) is reading up on it. The East Runton shelter
belongs to NNDC.
Cllr. Nichols: Reported that footpath around the Golf Course was not
cut. This was one which was not cut by the Council. The Clerk had asked
the landowner to cut the one around the base of Incleborough. There was
previously a regular check on footpaths by councillors but this has not
operated for many years. It would be on the July meeting agenda to
discuss reinstatement.
Cllr. Memish asked if communications could be on the next agenda.
Cllr. Debacker: reported that the footpath sign on West Runton common
near Station Close was leaning over and could fall. This would be
reported for repair.
Cllr. Annis asked if the overgrown hedge near the entrance to Rosebery
Rd had been reported. Cllr. Gurney confirmed this. Cllr. Annis had also
been able to procure a brass band for the Christmas event in West Runton.
Cllr. Davidson reported that Corner House Café had been in talks with
the Village Inn and they want to make it a bigger event in 2023 and are
happy to be involved in it. Cllr. Gurney informed that the East Runton
event was being increased with a larger tree and more lights etc.
Cllr. Davidson informed members that she had contacted NALC to be
involved with a “brainstorming” session to consider informally the
future financially and otherwise for Runton, events etc and general
operation. Any ideas put forward will be brought to a formal meeting.
The Clerk informed members that the item of Members Reports is for
information only and decisions or agreements cannot be made under this
heading unless they are formally itemised on the agenda.
23/105. TO CONSIDER COSTS AND PURCHASE OF ‘A’ BOARDS FOR EVENTS
The Clerk brought cost of between £87.00 and £127.00, with photographs.
The more expensive one was much sturdier and it was agreed unanimously
to purchase two boards at £127.00 approximately.
NNDC REPORT: Cllr. Toye.
Overgrown hedges onto pavements was being investigated. The Clerk
reported that the one in Water Lane had been done but that brambles were
now overhanging the footpath from The Stance. Cllr. Toye would try and
check. The hedge house on the corner of Station Rd had been cut. There
was concern over the state of the car wash, Cromer Road and this was
being investigated. Norfolk Mobile Library Service was making cuts. NNDC
has joined the UK:100 and organisation joining a network to work against
climate change. The Reef in Sheringham has been shortlisted to received
a planning award.
23/106. DATE TIME AND PLACE OF NEXT MEETING.
Tuesday July 25th 2023 at East Runton Reading Room 7:15pm.
The meeting was closed at 9:12 pm.
Signed Chair.
Date |
MAY 23RD 2023
RUNTON PARISH COUNCIL
DRAFT ONLY
MINUTES OF THE ANNUAL MEETING HELD BY THE ABOVE ON 23RD MAY 2023 AT THE
READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. R. Annis, Ms. C. Davidson, Ms. T. Edwards, S.
Gurney, Mr. C. Hawkins, Mr. K. Jonas, Mrs. B. Memish, Mr. Mr. P.
Nichols, Mr. R. Smith.
The Clerk,B. Emery. Kim Toye (NNDC)
Absentees: Cllr. Baker.
23/067. TO ELECT THE CHAIR
Vice Chair, Carole Davidson, in the absence of the Chairman took the
Chair and after welcoming the newly elected Councillors and the newly
elected District Councillor, then asked for nominations for the role of
Chair of Runton Parish Council.
Cllr. Memish nominated Cllr. Davidson, seconded by Cllr. Gurney this was
accepted and agreed by all.
23/068. CHAIR AND NEWLY ELECTED COUNCILLORS TO SIGN DECLARATIONS OF
ACCEPTANCE OF OFFICE AND TO RECEIVE A PACK OF DOCUMENTS CONTAINING THE
CODE OF CONDUCT, STANDING ORDERS AND A LIST OF POWERS AND DUTIES. ALSO
TO SIGN AGREEMENTS TO ACCEPT AGENDAS WITH RELEVANT DOCUMENTS BY EMAIL.
The Clerk passed around the packs as above and all Councillors accepted
these and signed the relevant documents.
Cllr. Davidson as Chair asked for respect during meetings by taking
turns at speaking and keeping to the matters on the agenda as detailed
in the Good Councillor Guide sent out by the Clerk. Also to respect each
other and the Clerk, in the exchange of emails etc.
Cllr. Gurney asked about the return of expenses form. The Clerk would
resend the details which include the link for the Registration of
Interests form.
23/069. TO ELECT A VICE CHAIR
Cllr. Gurney was nominated by Cllr. Memish, seconded by Cllr. Edwards,
accepted and agreed by all.
23/070. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
NNDC Cllr, Kim Toye was invited to speak, and although didn’t have a
report as such being newly elected, said she would help the parish all
she could and was pleased to be representing Runton and Beeston Regis.
23/071. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE None
23/072. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Cllr. Edwards declared a personal interest in an outline planning
application.
23/073. TO ACCEPT AND CONFIRM ELIGIBILITY OF THE GENERAL POWER OF
COMPETENCE – eligibility two-thirds of councillors elected and a CiLCA
qualified Clerk.
The Clerk explained the GPOC. As Runton is eligible with ten councillors
elected and the Clerk qualified it was accepted and confirmed.
23/074. TO AGREE THE MINUTES OF MEETING HELD 25th APRIL 2023 no
discussion to take place on the Minutes except for their accuracy.
Cllr. Gurney proposed the minutes to be accepted. All agreed and they
were signed by the Chairperson.
23/075. MATTERS ARISING for information or queries only.
The matter of security installation was queried and Cllr. Gurney was
organising a meeting with a person to arrange costs and installation.
Cllr. Davidson asked if Highways had been informed of the proposal for
West Runton traffic calming. The Clerk had done so and was awaiting a
response.
23/076. CLERK’S REPORT for information only.
Sarah Butikofer had extended thanks via the Clerk to councillors for
their support during her time as NNDC representative for the area.
The Clerk reported having booked to take holiday 2nd week in June and
explained how holidays were allocated on a pro rata basis for part time
employees.
23/077. PLANNING
PF/21/0694 Proposed lodges for Links Hotel West Runton appeal.
Reiteration of comments sent for the original application, were sent
again. The Chairperson had also responded to counter some financial
claims by the appellant. The outcome of the appeal is awaited.
PO/23/0852- proposed six houses on land west of Methodist church East
Runton.
There was concern among Cllrs that the houses seem to be cramped and
parking sparse. The Clerk had sent the application around. Cllr. Jonas,
raised the point that although the point of cramped housing was valid,
there was also a need for affordable housing for local people and this
should be taken into consideration and also asked if the Local Plan was
still in draft form and not yet adopted. This was confirmed.
The Chair asked if anyone would take on the role of delving into
planning applications as a previous Councillor had done, now retired.
Cllr. Memish would like to attend training for this and then would
consider it.
PF/23/0984 proposed dormer window on west side of dwelling at Little
Orchard WR.
Cllr. Annis confirmed that the window would not impinge or overlook the
neighbouring property, therefore there was no objections.
23/078. ALLOTMENTS – To hear a report on suggested work for trees and
hedge in Moyes Close, with a quote and recommendations for same.
Cllr. Gurney explained the meeting on site and work to be done and why
it was necessary.
The quote of £2,900.00 plus vat was to be ratified at the next meeting
but proposed by the Chair seconded by Cllr. Edwards it was agreed
necessary to have the work done.
23/079. TO CONSIDER A SUGGESTION FOR A COMMUNITY ORCHARD ON THE CLEARED
GROUND IN MOYES CLOSE limited information is available but can be
pursued if the idea is favourable. Cllr. Gurney outlined the possibility
and Dr. Stump’s representative offered information and help if needed.
23/080. TO CONSIDER A TREE SURVEY OF ALL TREES WHICH THE PARISH COUNCIL
MAY BE LIABLE FOR – suggestion arising from the above two items.
A survey of trees was discussed, perhaps in order to limit liability,
but a lot of trees were not Runton responsibility, except allotment
trees. No decision was made as yet, but more information would be
pursued. Cllr. Annis suggested that Councillors could look at trees from
time to time and reported if work was deemed necessary. This would be on
the next agenda.
23/081. TO HEAR A REPORT OF A MEETING REGARDING THE POSSIBLE PLACEMENT
OF A FIBRE OPTIC CABINET ON THE PLAYING FIELD.
A site meeting was held with Cllrs. Hawkins, Gurney and Jonas present
along with the Clerk and two members of the team promoting the fibre
optic cabinet for ultra fast broadband.
Cllr. Jonas reported: The cabinet would be unobtrusive near the high
hedge and cables would be concealed and easily taken out onto the road.
The terms and conditions had been sent to Councillors and terms were
offered of £3000.0 per annum for the wayleave. Proposed by Cllr. Gurney
seconded by Cllr. Memish that the terms be accepted. Agreed by all.
23/082. TO HEAR A REPORT ON COMMONS ACTIVITIES AND/OR GRANTS FOR A PLAN
Cllr. Davidson reported: A grant application had been completed for a
plan for the commons. The situation was being pursued and would be
reported on at the next meeting.
23/083. TO HEAR A REPORT ON THE CORONATION EVENTS
Cllr. Gurney reported that the events in both villages were very
successful. People turned out to enjoy a light lunch or just cake and
coffee/tea.
It was asked if “A” boards could be purchased to help promote these
events in the Church or Village Halls. The Clerk would check prices and
bring them back to the next meeting.
23/084. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
TO APPROVE AND SIGN ANNUAL GOVERNANCE STATEMENT SECTION 1 FOR YEAR END
31ST MARCH 2023 – Circulated 10th May by email.
Councillors had been sent the accounts and the Clerk explained the
process.
Proposed by Cllr. Jonas seconded by Cllr. Annis and agreed by all, the
above was then signed by the Chair and dated.
23/085. TO APPROVE AND SIGN ACCOUNTING STATEMENTS SECTION 2 FOR YEAR END
31ST MARCH 2023. Circulated 10th May by email.
Proposed by Cllr. Jonas seconded by Cllr. Annis that the above be
accepted and therefore were signed by the Chair.
It was pointed out that we will need an Internal Control Officer. The
Clerk would put the list of the roles needed in all departments on the
next agenda.
The Chair asked that the capital perhaps would need to be discussed with
a view for any projects which may be needed in future. After discussion
it was decided that an extraordinary meeting could be held to consider
this at some time.
23/086. GENERAL FINANCE a list of invoices etc was provided for all.
i. Income none this month.
ii. Direct Debits paid
npower Street lighting elec £99.51 Unicom Tel Broadband &Elec £138.99
Unicom April Tel Broadband &Elec £377.72 Unicom April Water Lugger
£101.71 Unicom April Moyes Close £28.97 Unicom April West Runton £5.66
VAT on above £27.37 Anglian Water Reading Room water £31.48
iii. Invoices to agree for payment
Gallagher Insurance Broker £1,693.89 Chris Hawkins Fixing allotments tap
and leak £93.75 Stuart Meakin Internal Audit fee £125.00 Viking Direct
Items for Coronation events £95.39 Stephen Gurney Items for Coronation
event £116.05 Benthams Inks and toners £52.68 Postles Hire of screen for
Coronation £80.00 Ben Darling Footpaths and commons £420.00 Barbara
Emery Salary £1,142.50 HMRC Tax and NI £298.41 Kevin Richardson Commons
and Playing field £998.00 The Clerk reported a lamppost which was
leaning. TT Jones had looked at it and said it was minor damage but
would need firming and concreting in at a cost of £186.50.
Also explained was the insurance costs and the addition of the new shed
and contents.
23/087. CORRESPONDENCE – for information only None not dealt with above.
Emails received concerning the builders equipment and usage of the WR
common and also unauthorised parking. These have been replied to with
assurance that the Parish Council have no responsibility and are
powerless to intervene in this difficult situation. The people involved
have been spoken to. Suggestion was that two councillors could
investigate again.
23/088. MEMBERS REPORTS including NNDC and NCC if not heard above.
Cllr. Annis – The Hurn has been re-surfaced. Also asked about the
overgrown hedges in Water Lane and junction Cromer Rd and Rosebery Road.
NNDC have been informed. NNDC Cllr. Kim Toye is going to inspect these
areas. Possible agreement for Wyndham Park was enquired about. Suggested
that the existing allotment group put together a preliminary agreement
to agree in July and then present to a solicitor.
Cllr. Memish reported on the presentation in Sheringham concerning the
proposed cycleway/walking routes by County Council at twenty locations,
the nearest one to us being between Cromer and Wells, but would be along
the main road. This was in the very preliminary stages and would be a
few years before any firm routes were established. Cllr. Memish also
reported that the information board on the WR common was in long grass
and perhaps could it be moved and perhaps one near the Spring Pond. The
commons group would discuss. Also that there was a need for a car park
for residents. This was another project to be discussed.
Cllr. Smith informed the meeting that he had been the originator in the
plan for a cycle route along byways which had been taken over and then
presented by Cromer Town Council and not come to fruition. The concern
was that families cycling along the A149 were in danger and the growth
of vegetation was deplorable and was not being addressed by Highways.
Cllr.Jonas reported that the footpath between Incleborough and the Links
golf course was overgrown. The Clerk informed that it was the Links land
and they should cut it. A letter would be written.
The Clerk had written to the Dormy about unauthorised parking and it had
now stopped.
Cllr. Gurney was concerned about cutting bracken on Greens Common, which
needs doing twice a year according to the agreement and the Clerk was
asked to get it done.
23/089. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Tuesday 27th June at West Runton Church Hall 7:15pm.
The meeting closed at 8:40PM.
Signed Cllr. C. Davidson Chairman.
Date 27th June 2023
|
APRIL 25TH 2023
RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 25th APRIL 2023 WEST RUNTON
CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson in the Chair. Ms. T. Edwards, Mrs.
B. Memish, Mr. P. Nichols, Mr. J. Jonas, Mr. R. Annis, Mr. S. Gurney,
Mr. G. Baker,
Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Three members of the public.
23/051. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN
The Council was asked if a sign pointing to the toilets at Beach Road ER
could be
installed. NNDC would be contacted.
23/052. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Apology from Cllr. C. Davidson. Accepted.
23/053. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.
23/054. TO AGREE THE MINUTES OF MEETING HELD 28TH MARCH 2023
The above minutes having been circulated beforehand were agreed as a
true record and
signed by the Chairman.
23/055. MATTERS ARISING
Cllr. Annis asked if the work agreed at a previous meeting on trees at
Moyes Close was in hand. The Clerk would contact the contractor.
23/056. CLERK’S REPORT
New windows have been ordered for the Reading Room and a date will be
forthcoming as soon as the contractor can do them.
The next SNAP meeting is on 10th July at 6.30pm venue to be confirmed.
23/057. PLANNING
No planning application received. The Clerk had received a number of
emails from a parishioner objecting to the new build at The Stance, to
which the Parish Council have not objected.
23/058. TO CONSIDER REQUEST FOR INSTALLATION OF COMMUNICATIONS CABINET
ON THE PLAYING FIELD information sent by email
The plan is for rolling out a network for fibre broadband and the
company have identified the Playing Field as a possible place to lease a
piece of land. The Clerk read out the information and after discussion
it was thought that the cabinet would be screened. It was then agreed by
all to reply and inform the company that the Parish Council accept the
idea in principle and are prepared to discuss.
23/059. TO CONSDER SECURITY CAMERA INSTALLATION IN READING ROOM
There was some discussion on various types of security and it was
decided that it would be necessary in future to protect staff and
members of the public visiting and also councillors at meetings or
surgeries.
A type of simple camera would be sourced for all areas and a privacy
impact statement would be prepared in due course.
23/060. TO RECONSIDER WEST RUNTON SAFETY IMPROVEMENTS
New information had been sent around by email. Highways had recommended
an option which did not include the total mitigation measures, and an
indication that costs could spiral. After discussion it was agreed to
reiterate our condition of spending only up to and no more than £24,000
(twenty four thousand pounds) and to request that the mitigation
measures for option 4 up to that figure, were installed as per the
Safety Audit provided.
It was clarified that the Speed Awareness Signs were owned by the Parish
Council.
23/061. COMMONS REPORT To ratify the scarifying of Sparrows Park to
plant seeds.
The above was agreed and Cllr. Gurney had scattered the seeds.
Cllr. Gurney informed the Council that a meeting had been held by the
Commons group with Helen Baczkowska of NWT. A grant would be pursued to
set up an improved management plan for the commons. Contractors to set
up such a plan had been identified and the cost ranged between £830 and
£1300. A grant would fund 80% and the Council would be asked to
contribute 20%. It would make what was happening, clearer to
parishioners and means that obtaining other grants for pond work would
be more likely.
It is intended to get the grant in during May. The idea was favourable
to the Parish Council and The Chairman proposed that it be pursued with
funding. Agreed. The Chairman urged the need to remember that the Parish
Council don’t own the commons and to be mindful of that for the future.
The Clerk had received a letter about the bad state of the West Runton
lower common near the houses with building materials and cars parked
which don’t belong to residents.
It was suggested that Mr. Batt be asked to get a solicitors letter to
the residents having the building work done to tidy the area and remove
the offensive materials.
23/062. CORONATION EVENTS - any further reports or requests for
purchases.
This had been summed up in the previous Annual Parish Meeting by Cllr.
Edwards as all being in hand for the King Charles Mardles being held
simultaneously in West Runton Church Hall and The Reading Room East
Runton. The Sunflower Competition had been launched and many packets of
seeds given out. Refreshments were in hand for the lunches.
23/063. ALLOTMENTS REPORTS – parking in WR gateway.
The Clerk had sent a letter to the Dormy Hotel, and there had not been
any obstruction to the gate since.
Cllr. Gurney reported that most plots were being tended and tidy.
Lugger Stile still has a leak so water is turned off. One tap has been
repaired and more investigation was needed. Work would carry on with
this. It was agreed that if the leak could not be pinpointed then a more
in depth survey would be undertaken by a company with scanning equipment
if necessary and the Council would bear the cost.
Cllr. Annis asked if there would be a new lease for Wyndham Park. After
discussion, the Chairman proposed that a proper lease be drawn up by our
solicitor, this was seconded by Cllr. Annis and agreed.
23/064. FINANCE
i. Income: The precept for the first half of the year had been received
£7500.00
ii. Direct Debits paid
npower for street lighting £113.47
iii. Invoices for payment
J. Lynes, repairs to heaters £253.36
Viking Direct – stamps etc £73.94
K. Richardson – commons/PF cut £606.00
TT Jones Street light maintenance £46.30 three months
NALC subs £369.32
B. Emery – salary £1142.50 includes a spinal point increase for this
year but no pay award as yet to date.
HMRC tax and ni £298.41
23/065. MEMBERS REPORTS
Cllr. Gurney had met with Steve White about various items of concern
especially Greens Lane gullies and road surfaces. It was confirmed that
drains near Manor Farm would be rodded out and debris on the road
cleared. Surfaces would be seen to in due course particularly the
junction in West Runton at Water Lane and outside the Reading Room East
Runton. NNDC would be contacted by Steve White for road cleaning. Also
the play equipment could need upgrading and will need to be looked at in
the coming year.
Cllr. Annis reported overgrown hedges at the junction of A149 and
Station Road and also in a property in Water Lane. These were the
responsibility of the owners of the properties and NNDC had handled the
problem before and so the Clerk would contact District in due course.
Cllr. Annis was to find out the name of the property for the Clerk to
report.
Cllr. Memish had been approached by the West Runton Station Adopters for
support from the Parish Council to request Greater Anglia for trains to
stop every hour at West Runton on Sundays, which they currently do not.
It was agreed that this would be supported and Cllr. Memish would report
that to them. Also Cllr. Memish asked if the newsletters for the top
four houses in Sandy Lane could be posted as she was concerned about
walking in the road.
Cllr. Edwards asked if some councillors could attend and help with the
Coronation events on Sundays.
23/065. CORRESPONDENCE
None not dealt with above. Information from the NALC reports an update
to the Good
Councillor Guide which would be purchased for councillors when that
happened.
23/066. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING
Annual Parish Council meeting 23rd May 2023 East Runton Reading Room
7.15pm.
The Chairman announced that he would not be standing for council in this
election and gave a short interesting precis of his time with the
Council. Cllr. Bakewell did likewise.
Cllr. Jonas then said a few words looking back at some memorable moments
and thanking both Cllr. Simpson and Cllr. Bakewell for their loyal
service. A small gift was then given to each by members and the Clerk.
The meeting closed 7.55pm
Signed C. Davidson Chair Date 23rd May 2023
|
MARCH 28TH 2023
RUNTON PARISH COUNCIL
Draft
MINUTES OF A MEETING HELD BY THE ABOVE ON 28th MARCH 2023 AT THE READING
ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chair. Ms. C. Davidson Vice Chair.
Mr. K. Jonas, Mr. S. Gurney, Ms. T. Edwards, Mrs. B. Memish, Mr. D.
Bakewell, Mr. P. Nichols, Mr. G. Baker. The Clerk Ms. B. Emery. Three
members of the public.
23/033. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. No reports.
23/034. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. R. Annis and Mrs. Butikofer (NNDC)
23/035. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.
23/036. TO AGREE THE MINUTES OF MEETING HELD 28TH FEBRUARY 2023
The above minutes having been circulated beforehand, were accepted and
approved as a correct record. Proposed D. Bakewell, seconded S. Gurney.
23/037. MATTERS ARISING for information or queries only. None.
23/038. CLERK’S REPORT
The Clerk reported intention of taking 3 days of annual leave April 4th,
5th, and 6th. Also, the TV had been connected now to extensions so that
external equipment can be used.
The Clerk had received a report from Mrs. Butikofer, which was read out
by the Chairman. Points raised were: Bin collections back to normal, the
target for tree planting had been reached at 110,000. The new Hate not
Debate Campaign had been launched and it was hoped that this would
prevent abuse of Councillors and Clerks from members of the public.
The planning applications etc at the Links Hotel and Dormy House Hotel,
were ongoing.
23/039. PLANNING
Appeal against refusal for bungalow at Buxton Close was dismissed
PF/22/1337 Approval granted for Incleborough Fields improvements
PF/22/2872 Shamrock ER replacement windows etc – approved
PF/23/0044 Victoria House ER new roof to outbuilding – approved
PF/23/0050 Westwood ER replacement various extensions and garage –
approved
To consider:
PF/23/0557 Briarwood The Springles ER, Loft conversion, alterations,
raising roof pitch. There were some reservations about the large size
and height of the roof. However there seemed to be no objections from
neighbours. Therefore no objections from RPC.
PF/23/0564 Summer House Sandy Lane WR replacement garage. No objection.
PF/23/0333 The Stance, Demolition of single storey annex and erect two
storey detached dwelling.
It was thought that as there had been occupants at the property with
cars, there wouldn’t be a problem with traffic or pedestrians.
The Clerk had received an email from planning authority to say that it
had been called in to committee by Mrs. Butikofer as there had been a
number of objections from parishioners. After hearing the reasons for
objections and after further discussion, it was agreed that the parish
council would offer no objections.
23/040. TO HEAR APPROVAL AND DETAILS OF BID FOR TROD IN EAST RUNTON
The bid for a “trod” (pathway) to be installed from the existing one
along Lower Common East Runton, stretching northwards under the viaduct
linking up to Buxton Close, has been approved.
The Parish Council is receiving 50% grant towards the cost. Therefore
the cost to Runton is £7,350.00 (seven thousand, three hundred and fifty
pounds).
It was proposed by Cllr. Gurney, seconded by Cllr. Jonas, that the
scheme should be accepted and implemented. This was agreed unanimously.
23/041. TO DECIDE REPLACEMENT OF WINDOWS IN READING ROOM
The Clerk has ascertained from the planning authority that planning
permission is not needed, providing the windows are like for like. The
estimate for fitting was quoted as £2178.22 (two thousand one hundred
and seventy eight pounds 22. The Chairman explained that wooden
replacement would be considerably more expensive and need extensive
alterations inside and out.
After consideration it was proposed by Cllr. Davidson seconded by Cllr.
Bakewell that the installation of the upvc windows should go ahead. This
was agreed unanimously.
23/042. TO CLARIFY ACCEPTANCE OF ACCESS FOR PLAYING FIELD MAST SITE FOR
LEASE FINALISATION
A plan of the area was handed out. The request was to have access when
needed to a parcel of land roughly equivalent to the present area used.
This was debated. It was decided that there shouldn’t be any permanent
usage and it would be considerate to agree to usage restricted to no
more than two weeks at a time. This was met with approval. Cllr. Jonas
would put it to the Playing Field Committee and when they had agreed,
the Clerk would contact the solicitor to put the agreement for usage as
above to the company.
23/043. TO CONFIRM RENEWAL OF THE AGREEMENT FOR STREET LIGHTING
MAINTENANCE RE: TT JONES ELECTRICAL.
The Clerk presented the agreement to members and provided details and
cost being £38.58 per month. There being no objections to the renewal it
was agreed that the Clerk should sign the agreement for the forward term
of three years.
23/044. ANY FURTHER DISCUSSION OR QUESTIONS ON ELECTION PROCEDURE
There was a short discussion and the Clerk clarified some details and
reminded members that the deadline was April 4th 4pm. Also clarified
that only one ward can be applied for.
23/045. CORONATION EVENTS
Cllr. Gurney reported on progress. Drinks etc would be ordered from
Viking by the Clerk.
Food platters could be obtained from a local supermarket. Costs would
amount to approximately £140.00. Posters had been done and hopefully
some pictures etc would be shown on screens at both locations. Cllr.
Baker agreed to help with this. Colouring competitions and puzzles such
as dot-to-dot would be handed out.
23/046. ALLOTMENTS REPORTS
Lugger Stile still has a leak so water is turned off. One tap has been
repaired but the leak remains. It would be investigated again as soon as
the ground is dryer. Cllr. Davidson reported that it is possible to get
a refund even if the leak is on own property. The Clerk would
investigate this as soon as the leak can be repaired. The Chairman
suggested a tap could be fitted under each tap which would help with any
leaks in future. This was agreed with. This would be implemented.
23/047. COMMONS REPORTS
Cllr. Davidson reported on a meeting with Helen Baczkowska. Positive
ideas were brought forward and plans were in hand for finance with the
Wildlife Trust. Cllr. Gurney suggested that a formal committee should be
formed for the commons. This would be on an agenda after the election.
23/048. FINANCE
i. Income interest at bank £187.44
ii. Direct Debits
npower – street lighting £103.00 contract remains until 2024.
Unicom Tel/Broadband/electricity £453.07
Unicom – Lugger stile water £242.33 probably due to the leak unnoticed.
Wave water – West Runton £0.86
iii. Invoices to agree for payment
Teresa Edwards – events costs £78.61
Viking Direct – stationery £147.25
Barbara Emery – Salary £1130.80
HMRC tax and NI £351.96
HMRC also paid 8th March £264.29 claw back for credit given in error.
Ben Darling £135.00
NALC membership due April. £369.32
23/049. CORRESPONDENCE FOR INTEREST not dealt with above. None.
23/050. MEMBERS REPORTS for information only.
Cllr. Memish: a parishioner asked for a small area to be left and not
cut behind Tapden House as there are some plants conducive to helping
bees and other insects. Cllr. Memish would ask the parishioner to mark
the area and the contractor would be asked to leave it. Also reported
the next Cllr. Surgery Tuesday April4th 10am at West Runton Church Hall,
May 2nd at The Reading Room and the June surgery would be held one day
later on June 7th at West Runton Church Hall.
Cllr. Gurney would like Sparrows Park harrowed to scatter wildflower
seeds. The Clerk pointed out that this should be on an agenda and under
Commons as decisions cannot be made under this section. However as time
was at a premium and Sparrows Park is already designated as a wildlife
area in parts, this could be ratified at another meeting. Cherry trees
are rotten and need attention.
Cllr. Edwards reported that there was some concern about the strip of
land near the Methodist Church where cars are parked and asked if
ownership was known. It was confirmed that it was not Parish Council
land and could not get involved with the situation.
Cllr. Davidson reported a successful record number of toads and frogs
saved as the road was crossed and a record number of volunteers.
Cllr. Baker asked about silt traps. It was confirmed that there was one
at the Retting Pit at West Runton which used to be emptied regularly but
not for many years. There were no others known.
The Chairman confirmed the Annual Parish Meeting began at 6:30pm
followed by an ordinary meeting at West Runton Church Hall on April 25th
2023.
The Clerk is trying to get a person from NCC to come to explain the road
improvements intended for West Runton.
The meeting then closed at 8:00pm
SignedChairman.
Date
|
FEBRUARY 28TH 2023
RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH FEBRUARY 2023 IN
WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson Chair. Ms. C. Davidson, Ms. T.
Edwards, Mrs. B. Memish, Mr. K. Jonas, Mr. P. Nichols, Mr. S. Gurney,
Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Two members of the public.
23/016. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A parishioner spoke to counter a letter received about their allotment
and explained the work being done. The Chairman thanked her and accepted
the explanation.
23/017. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. E. Vardy NCC. Cllr. S. Butikofer NNDC.
At this point the Chairman paid tribute to Councillor Bruce Bedwell who
has recently retired. The Chairman thanked him on behalf of the whole
Council for his contribution to the Council in planning and finance
regulations and said he would be missed having served the Parish for
almost a decade.
23/018. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS None.
23/019. TO AGREE THE MINUTES OF MEETING HELD 24th January 2023
Having been circulated beforehand, the above minutes were agreed and
accepted as a true record of the meeting.
23/020. MATTERS ARISING for information only.
Cllr. Davidson mentioned that the spread of salt on the pavements over
the rail bridge Station Road West Runton is continuing.
23/021. CLERK’S REPORT for information only.
Newsletters are due. Space is free for Coronation events information.
There are two rounds that need deliverers owing the two resignations of
councillors. Top Common and Sandy Lane. Cllr. Memish offered to take
Sandy Lane. Cllr. Jonas offered to take Top Common if no one else could
do it.
There had been a parking problem at Lower Common ER, owing to an event
held on Saturdays at the Village Hall. The Village Hall committee will
deal with it.
Complaints are often being received from people who receive fines from
the car parks in West Runton to which the Clerk replies to say that the
Parish Council is not responsible.
Reported that the Council is no longer eligible to use the General Power
of Competence, as we do not have 80% of councillors elected. Therefore
some expenditure is restricted by S137 powers which limits it to a set
amount per elector.
23/022. PLANNING
PF/23/0269 Westlea Station Close WR. Replacement extension and
enlargement of windows. No objections.
PF/22/2976. Homewood, Mill Lane ER new build. Withdrawn.
PF/22/2469. Crab/Boiler house WR replacement dwelling at. Approved.
AP/22/0026 Appeal, Dormy Hotel against refusal of PF/21/2593 to remove
existing structure and replace etc. This was refused in Feb 2022.
PF/22/2347 at Old Hall Barns ER,withdrawn.
PF/23/0333 the Stance Water Lane WR – demolition of annex and new
dwelling detached. the Clerk will circulate.
PF/22/1337 Incleborough Fields caravan site – re-development – approved.
PF/21/3174 Links Hotel retention of gazebo. Permitted March 2022 for
three years, due to be removed on or before 17th March 2025. The marquee
was discussed as having been housing the infrastructure materials for
the proposed lodges, for which there is an appeal in.
23/023. TRAFFIC SURVEY WEST RUNTON
Documents have been circulated and accepted as feasible. Highways
improvements are within the powers of the Council to contribute to.
Further discussion on and decision to implement the process bearing in
mind, it appears (after information from Highways) that we have to fund
it, perhaps as a project the cost being £23,259.00 (twenty three
thousand two hundred and fifty nine pounds). The Chairman explained the
details and the ongoing need for something to be done. Proposed by the
Chairman that the recommendation of works are accepted and Highways are
asked to implement the project with a proviso that the contribution by
the Parish Council will not exceed £24,000.00 (twenty four thousand
pounds) this was seconded by Cllr. Davidson and agreed unanimously.
23/024. ALLOTMENTS
i. To hear general report on inspections.
ii. Wyndham Park: To hear any further proposals. Drone photographs had
been obtained. Cllr. Memish reported that the concern is the boats and
tractors stored on the site and proposed that a letter be sent to ask
them to remove same. Cllr. Memish then asked for help to clarify areas
and possibly offer help to tenants to control hedges and trees. There
was much discussion on this site and the merits of the site as
allotments or amenity land. Cllr. Jonas reported the history of the site
being used as it is now for at least sixty years as entrenched amenity
land. The Clerk asked for a proposal through the Chair to clarify the
situation and to be mindful of the cost of any work proposed and read
out suggestions made in previous allotments reports, that indicated a
suggested new tenancy agreement.
The Chairman asked for a proposal to re-designate Wyndham Park
allotments as amenity land. After further discussion this was proposed
by Cllr. Davidson, seconded by Cllr. Gurney and carried unanimously. The
Clerk was asked to contact the solicitor to draw up an agreement as
amenity land for the Wyndham Park allotment land.
iii. Moyes Close: To consider a process to keep the weeds down and
prepare the cleared
area for tree planting. Weed control was suggested or cultivation to
provide more plots. The Clerk reminded that at the November meeting it
was agreed to plant trees.
Also considered was work needed to control the fir trees on the east
side. The Clerk was asked to contact Dr. Stump to carry out some
trimming work.
Nick Darling has trimmed the hedge in the entrance west side and is to
continue with this when cutting footpaths. Gold Coast is maintaining the
path on their land.
23/025. COMMONS/PONDS
i. To hear a report about the drying up of the Spring Pond WR/Anglian
Water borehole usage. Cllr. Bakewell reported the history and route of
the spring that originally fed the pond. After remedial work to divert
the surface water away from the pond, it had dried up and it was
suspected that the spring was diverted at the same time.
The Chairman reported that the borehole had been switched on because of
the ground water shortage, but that water from the borehole would be
used to help with the levels of the Spring Pond in the autumn by Anglian
Water.
ii. Footbridge near Retting Pit report.
The above has now been replaced.
iii. To hear and consider a request for financial help towards the Hurn
roadway and to answer a request if Blacksmiths Common is to be cleared.
The former request for financial help was rejected since there are
several unmade roads in the villages in a similar condition for which
the relevant property owners are responsible. Blacksmiths common had
been discussed previously for some work but it was thought it is better
left as a wildlife site as it does not present problems. It is not part
of the Stewardship Agreement.
23/026. TO HEAR IDEAS FOR THE CORONATION OF KING CHARLES III EVENTS
The events group had organised two events simultaneously to be held at
the Reading Room and West Runton Church Hall on Sunday 7th May.
Competitions and generally social events to commemorate the Coronation
with film shows/photographs and possibly re-runs of the Coronation
itself. Named as, the King Charles Mardle and going with the more low
key theme wished for by the King himself.
It was agreed to allow a budget of up to £1000.00 (one thousand pounds).
The Allotment and Garden Produce Show would be on 29th July and this
year would be held on The Hurn, details coming out later in the year.
Christmas lights would also be organised again this year.
Councillor surgeries are beginning, with the first one on Tuesday 7th
March at The Reading Room.
23/027. TO CONSIDER AN INITIAL QUOTE FOR DIFFERENT HEATING IN THE
READING ROOM AND DECIDE THE WAY FORWARD. Also receive an update on a
quote for windows.
The Clerk reported that two of the heaters have failed thermostats and
they would be repaired in due course, at the moment having been switched
off.
A tentative report of costs from a company to install new heaters had
been obtained. More investigation would take place on a type of heater
with regard to economy and what savings could be made with differing
types.
Cllr. Annis suggested solar, but it was thought that it was quite
expensive to install these days.
An updated quote had been received with regard to plastic window
replacement. £2,178.00. The Clerk explained that plastic would be easier
to replace than wood as wood needed the surround inside to be removed,
losing the architecture of the windows and more major restoration work
to the walls ie; decoration. It was decided that a pre-planning
application should be put in to be sure of doing the right thing
regarding the conservation area. This was agreed.
23/028. ELECTIONS – QUESTIONS FROM COUNCILLORS AND INFORMATION SUPPLIED
BY THE CLERK.
Application nomination packs had been circulated. The Clerk had any
details needed and would be available to help when needed. It was
clarified that it was Runton Parish Council with two wards, east and
west. The Clerk explained that before the election the timetable was
calculated in working days and after the election, in calendar days. It
was thought that the Annual meeting would come within the time limit to
have it.
The Clerk clarified that if only twelve candidates apply, the election
will be uncontested and all candidates will become councillors.
23/029. FINANCE
i. Income received since last meeting
ii. Direct Debits paid report
npower Street lighting 117.43
Unicom Tel/broadband/electicity 801.59 the Clerk explained this high
charge and it was hoped would be rectified soon.
Wave Water Moyes Close 115.44
Wave Water Lugger Stile 319.26 high because of a leak.
The leak would be repaired in due course.
Wave Water West Runton 11.21
iii. Invoices to agree for payment.
TT Jones Electrical 46.30
ER Village Hall 40.00
Adam Jones (Ponds) 220.00
HMRC credits paid back 301.10 credits given then clawed back
B. Emery (Clerk) 1130.80
HMRC correct tax and NI this month 273.58
Chris Hawkins repair footbridge WR 142.62
Christopher Dela Cruz drone footage 50.00 WP allotments.
Kevin Richardson playing field cut 72.00
23/030. CORRESPONDENCE for information only
None not dealt with above.
23/031. MEMBERS REPORTS for information only.
Cllr. Davidson reported that the village shop WR is for sale. Attended
the Hornsea community fund meeting and thought that there may be an
opportunity for funding and so registered the Parish Council as
interested. Perhaps it could help with some of the projects to be
delivered.
Cllr. Gurney and Cllr. Davidson had walked around to inspect the commons
and had reported the water flowing down Greens Lane but no work had been
done. Also mentioned was the plaque for the bench and its placement. The
Clerk would clarify with the family about a place. Wildflower seeds were
available to sow.
Cllr. Nichols reported the drains had not been done in Greens Lane.
Cllr, Memish had been asked why only part of Station Common had been
cut. The Clerk would check.
Cllr. Bakewell reported what appeared to be garden rubbish piled up at
one end of Station Common.
Cllr. Edwards asked if there was any funding towards the Coronation.
Nothing had been heard about this.
23/032. DATE TIME AND PLACE OF NEXT MEETING TO BE CONFIRMED AS BELOW
March 28th at The Reading Room East Runton 7:15pm. Confirmed.
The meeting closed at 8:45PM.
Signed Cllr. Davidson - Vice Chairman Date 25th April 2023
|
|
JANUARY 2023
RUNTON PARISH COUNCIL
Draft
MINUTES OF A MEETING HELD BY THE ABOVE ON 24th JANUARY 2023 AT THE
READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mrs. B.
Memish, Mr. S. Gurney, Mr. P. Nichols, Mr. D. Bakewell, Mr. R. Annis,
Mr. G. Baker.
Cllr. T. Adams (Leader NNDC) Cllr. E. Vardy (NCC). The Clerk, Ms. B.
Emery. Thirteen members of the public.
22/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
The above was agreed and opened by the Chairman. A parishioner put
forward reasons for having the Parish Council agreement on bonfires on
the Lugger Stile allotment site recinded and requested that they be
banned altogether. Several tenants of those plots were present and a
spokesman explained their reasons for asking to keep the present ruling
of the Parish Council for bonfires to be lit, only between 1st November
until the 28th February. This was to be discussed in Item 9.
There was another report and request from a resident to have the Lower
Common pond outlet pipe cleared to stop water running down the road and
also attention to Top Common pond.
The Chairman thanked all for their input.
22/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received and accepted from Cllr. T. Edwards, Cllr. C. Davidson and Cllr.
B. Bedwell.
At this point the Chairman adjourned the meeting to hear from Cllr. Eric
Vardy and Cllr. Tim Adams (Leader of NNDC).
Cllr. Vardy reported on the County Deal: Councillors have agreed to
progress a £612.9m County
Deal, to transfer more powers and funding from the Government, to
Norfolk. A six-week public
consultation on the deal will be launched on 6 February. The full
council will also decide whether to support the change to a leader who
is directly elected by the public, with the first election in May 2024
if approved
The Chairman asked as we had received the traffic survey results for
West Runton, the cost being some £23,000; would County Council be
funding this? Cllr. Vardy had contributed half the cost of the survey,
but pointed out that funds at County level were short in this respect,
but would be happy to put forward the situation for the Parish Council
when the time came.
Cllr. Tim Adams: Blue flags had been lost at a number of beaches along
the coast including East Runton. This meant that they were still quite
safe but had been demoted from excellent to good.
Reasons for this were explained. The shelter at Beach Road cliff top at
East Runton was to be looked at.
Cllr. Annis asked if there had been any movement regarding the temporary
structure at The Links Hotel as it was outside the time frame for it to
be removed. Cllr. Adams would enquire.
Land adjacent to Clifton Park.
“This recently cleared site was originally in the development of Clifton
Park but never came to fruition. It has since laid fallow and had been
removed from the Local Plan for "affordable" housing. The site is now
not needed for affordable housing as other better sites have been found.
The recent clearance was not notified to District or Parish Council and
no planning application has been sought. The North Norfolk District
Council and the Parish Council do not want to see development on this
site because of infilling the area between town and village. This is
from a planning point of view.
Apparently the site is intended for use for agricultural purposes. Some
parts have been fenced. The registration of the footpaths for Rights of
Way, are nearing completion and hopefully they will be granted. If they
are then some of the fencing may have to be moved.
There has never been a proper assessment of the wildlife but there are
no recorded protected species on the site. It is not in the AONB nor is
it an SSSI. The clearance recently is deplored by District and Parish
Councils.
The Chairman thanked both Cllr. Vardy and Cllr. Adams for their helpful
reports.
The meeting recommenced.
22/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022
Having been circulated beforehand the above were agreed as a correct
record of the meeting and signed by the Chairman.
22/181. MATTERS ARISING for information. None.
22/182. CLERK’S REPORT
Regarding elections in May this year, the Clerk reported that she had
been sent all the information needed for prospective candidates and
would send this out to members in due course. The Clerk also advised the
necessity for newly elected Councillors to attend training events and
suggested that after the election, an induction training event could be
arranged at a nearby venue. Also the lease for the mast site (playing
field) was being processed. The fees would be kept to as a minimum as
can be.
22/183. PLANNING
To consider applications;
PF/22/2916 Inglenook High St East Runton. re-roofing and re-ordering
windows etc.
PF/22/3005 19 Renwick Pk., Extensions. RV/23/0002 Hazelbury Caravan park
– to vary conditions
PF/22/2976 Homewood ER proposed annex.
PF/22/2916 Inglenook ER – reroofing(retrospective).
PF/23/0044 Victoria House ER – new roof to outbuilding.
PF/23/0050 Westwood ER – replacement extension and garage plus windows.
The above had been circulated beforehand, were discussed and there were
no objections to any.
Also an appeal had been received against a refused historic application
for a bungalow at Buxton Close.
22/184. TRAFFIC SURVEY WEST RUNTON – To hear the latest development and
discuss same.
The Clerk had sent around by email 19th Jan all documents received from
Steve White. Members had read the document. The Chairman summarised the
report as suggesting the intent to reduce the speed limits to 20 mph
where they had been 30 mph. The report suggested that this would need
some method of ensuring that the limits are adhered to. The report was
accepted and the Clerk would contact Highways to agree their
implementations of speed reduction.
22/185. ALLOTMENTS – To consider Cllr. Memish’s plan and investigation –
circulated.
Cllr. Memish suggested that before any real decisions were made, the
plots would need marking out. An aerial plan showed that a lot of
boundaries had been lost and suggested that a drone photograph would be
effective in showing where boundaries may be. The Clerk had suggested
also speaking to plot holders to clarify where they thought their
boundaries are. A drone photograph was agreed and Cllr. Memish would
organise it.
To consider request from parishioner to control or ban bonfires on
Lugger Stile.
This matter was discussed briefly and the Chairman asked members
individually their thoughts. It was reported that plot holders had been
contacted about the situation. All councillors unanimously agreed, that
the decision taken to allow bonfires between 1st November to end of
February each year would stand. Some fires had been lit to get rid of
ivy which had been cleared off the wall by the kindness of a plot holder
and he was thanked for that work. They were monitored.
22/186. COMMONS – to note any further reports eg; ditch clearing and
building materials on common. Include an update on sewage leak.
Information has been circulated to members.
The Chairman and Clerk had met with the person who ditched the other
water course and he agreed to dig the ditch out in front of the cottages
to alleviate the flooding. The Clerk reported that since then, the work
had been done.
Also, the Chairman and Clerk also met the owner whose house was using
the building materials. She was intending to contact the residents and
apologised for inconvenience.
The update on the sewage leak is: Anglian Water have now repaired
manholes and pipes and are to survey the whole of the sewer which runs
across the common for a stretch and update the utilities map.
22/187. RURAL PAYMENT AGENCY – Stewardship Agreement. To consider
renewal of, or reject an extension of a further five years. We
have been sent the renewal and they request an agreement or rejection by
6th February. Robert Batt (owner) has replied in favour and also Helen
Bacovski (Natural England). Cllr. Gurney is concerned that some of the
work is not being done. Cllr. Nichols asked for a definition of which
parts had not been done. No information was given. The Clerk pointed out
the agreement was defined by a map showing the work to be done.
The Chairman then asked for an agreement for or against the renewal.
Councillors were in favour with seven in agreement to one against.
22/188. HISTORY SOCIETY to consider a request to allow display boards on
walls in the Reading Room. These would be purchased by the History
Society. The Clerk reported what was requested. It was agreed that extra
boards could be placed in the foyer only, leaving the Reading Room walls
blank.
22/189. TO CONSIDER A DIRECT DEBIT TO PAY FOR TV LICENCE
As there is now a TV in the Reading Room we have been sent a letter from
the licencing authority. Although there is no need for a licence if live
tv is not being watched, it would be safer if one was purchased. The
screen could then be used to it’s fullest extent if necessary.
Unanimously agreed to purchase a licence.
22/190. FINANCE GENERAL
i. Income report
From Airwave Solutions rent for mast site £2071.19
Opus Energy – refund of direct debit taken in error £2842.02
ii. Direct debits paid – report
Unicom – broadband, phones and electricity £210.62
npower – street lighting £120.42
Anglian Water for Reading Room £28.52
Wave Water – Lugger Stile March to December £576.50
Wave Water – Moyes Close £47.08
Anglian Water Reading room £28.52
npower – Street lighting £120.42
Unicom – Tel/broadband/electicity £210.62
iii. Invoices to agree for payment
TT Jones – street light maintenance 3 months
plus attendance to lamp in WR £82.92
Stephen Gurney – Christmas tree event/key cutting £10.35
Cheverton and Son – newsletters £220.00
Barbara Emery – salary £1130.60
HMRC – Employer tax and NI £nil as credit applied.
Ben Darling – clearance in Sparrows park etc £500.00
Ed. Farrow – dealing with SAMS and ditching £738.00
The Clerk asked if a tree trunk could be moved out of the ditch,
reported by Ben Darling. Cllr. Nichols offered to pull it out.
22/191. CORRESPONDENCE
None not dealt with above except for a letter of support for banning
bonfires.
22/192. MEMBERS REPORTS
Cllr. Nichols – drains in Greens Lane are blocked even more since the
last rains. None work at all well as far down as the pond Top Common.
Cllr. Nichols would also cut vegetation in Mill Lane.
Cllr. Bakewell – many potholes between East and West Runton. The Clerk
had reported them.
Cllr. Baker – update on the emails addresses. NALC IT, will engage with
us and have taken on the programme from the government, to use generic
email addresses and online filing.
Cllr. Gurney – clearing needed for Top Common pond, and to clear the
pond in Greens common also for next September.
Cllr. Jonas – noticed a water leak in Mill Lane which has been fixed.
Cllr. Memish – the bridge over the Retting Pit is in poor repair and
needs some work to make it stable. The Clerk would try to find someone
to fix it.
Cllr. Annis – footpath over rail bridge in WR Station Road. Salt has
been put on the path as dog owners are concerned that the salt is bad
for dogs’ feet. It is not known who has spread it.
Cllr. Simpson – there is a need to think about the Coronation and much
is being talked about. Cllr. Memish asked for it to on the agenda for
the next meeting. The Chairman agreed.
Cllr. Bakewell – asked if meetings could all be held at the Reading
Room. It was confirmed that meetings should be at alternate venues.
The meeting closed at 8:30pm.
Signed
Chairman.
Date
|
DECEMBER 2022
RUNTON PARISH COUNCIL
MINUTES OF A MEETING HELD BY THE ABOVE ON 13TH DECEMBER 2022 WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice
Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. G. Baker, Mr. B. Bedwell, Mr. K.
Jonas, Mr. S. Gurney, Mr. R. Annis.
Also present: Ms. B. Emery – Clerk. Mrs. S. Butikofer NNDC.
Two members of the public.
22/158. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN – The lady who organised the Christmas tree
event in East Runton gave a report and thanked the Parish Council for
their support. The Chairman responded with equal thanks for all her hard
work.
22/159. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. Nichols – received and accepted.
22/160. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS - None declared.
22/161. TO AGREE THE MINUTES OF MEETING HELD 22ND NOVEMBER 2022
The above minutes having been circulated beforehand were accepted and
agreed as a true record of proceedings.
22/162. MATTERS ARISING - None
22/163. CLERK’S REPORT
There had been a collection at WR Christmas tree event and money raised
in cash given to Clerk to deal with. This will be paid into Parish
Council account £258.00 and given as a donation to E.A.C.H. The Chairman
proposed that it be made up to £300.00, seconded by Cllr. Bedwell this
was agreed by all.
The Clerk has informed Mr. Batt about the building materials being
stored on the common at WR as it was thought that he should deal with
it. The materials are from work done on a house in Holme Close.
22/164. PLANNING
PF/22/2872 Shamrock East Runton – replacement windows, door and
remodelling of bay roof. This was approved of as an improvement to the
area.
22/165. ALLOTMENTS – to note any further report ie; Wyndham Park. Also
to decide if trees are to be planted at Moyes Close as suggested at
November meeting.
It was agreed that trees would be planted in Moyes Close, organised by
the Allotments group.
The Clerk reported that the ivy is being removed from Lugger Wall, by a
tenant of Lugger Stile and has asked Richard Brownsell is going to give
us a quote for the whole length from the gate to where it’s good. A
thank-you letter will be written to the tenant.
The trees at WR being done tomorrow.
Some discussion took place about Wyndham Park. The Chairman suggested
that the agreement may need changing as cars had parked there for many
years and we have to be realistic. The item was deferred to the next
meeting for more investigation.
22/166. COMMONS – to note any further report – grazing etc.
Spring pond had been cleaned out. The Chairman congratulated the group
for the work done. Gratitude was also noted to Hillside for their
helping to clear the debris away.
There are to be further talks with Ed Stocker NCC and NWT in February
about the Retting Pit etc. The Chairman expressed concern about the
ditch being quite blocked and something ought to be done soon to allow
the flow of water. The Clerk was asked to find someone willing to dig
out the blocked section with enough depth to facilitate this.
The ponies are doing a good job with grazing the commons.
22/167. TO HEAR A REPORT OF THE CHRISTMAS TREE VILLAGE EVENTS
The Chairman reported both village events had gone very well and were
well attended with food outlets being open at the same time and a
blessing at each by the Rector of the Parish.
It was noted that the carol service at Holy Trinity Church would be on
20th December at 7pm.
22/168. TO HEAR DETAILS OF THE BEGINNING OF COUNCILLOR SURGERIES
Cllr. Memish had offered to organise the surgeries and these would be
held each month alternating between the villages for just two hours or
so. Dates to be decided. It would be advertised in the newsletter.
22/169. TO RECEIVE AND DISCUSS THE NEW NEWSLETTER
The Clerk had produced a new eight-page newsletter with a new look.
Copies were passed around and some tweaks would be made. The Clerk also
asked Councillors to decide if they still wanted their addresses to be
published or just telephone numbers. It was agreed by all, that
addresses would continue to be included. Distributors outside of the
Council had been given a Christmas card and a letter outlining the new
format as it would be bulkier to distribute. The newsletter was accepted
and would be produced in January. Cllr. Davidson urged councillors to
provide copy for the newsletter to help the clerk with content.
22/170. REPORT OF NEW SCREEN AND TO DISCUSS THE NECESSITY OF A TV
LICENCE
The new smart screen had been fitted in the Reading Room and it was
decided that although normally, live TV would not be watched, it would
be safer to have a licence to cover all aspects.
22/171. TO HEAR THE REPORT OF THE EXTERNAL AUDITOR FOR YEAR END MAR 22.
No matters of concern arose for year 2021-2022.
PKF. Littlejohn have been appointed for the next five years.
22/172. TO HEAR A REPORT OF THE INTERNAL CONTROL OFFICER Cllr. Bedwell.
Cllr. Bedwell had checked the accounts and cheque books and although
there were no concerns, there was the small matter of re-iterating that
cheque stubs should be initialled.
22/173. FINANCE
i. Income to report –
£84.15 interest on bank account.
£1619.00 for allotment rents. So far. Some still outstanding.
ii. Direct debits to report
Unicom Broadband/Electricity £30.31
Credit and discount applied on above
iii. Invoices for payment
Edgefield Nurseries – 2 x Christmas trees E&W Runton £265.00
Norfolk County Council – traffic study £1500.00
JB Postle – fitting smart screen at Reading Room £127.99
B. Emery – salary/expenses for clerk end December £1164.76
HMRC – tax and NI £273.58
E.A.C.H. money raised from Christmas events £300.00
Cllr. Memish asked to clarify if we were buying the tree for West Runton
as she thought the Corner House were paying for it. The Clerk had
received invoices for both trees from Edgefield Nurseries and therefore
accepted liability.
the traffic study is costing £1500.00 and Mr. Vardy had been informed.
There was some concern that the study was done simply to count vehicles
and also that it was done in winter. No results had been received. It
was decided that the cheque would be withheld until results had been
received.
22/174. CORRESPONDENCE
To note a letter of complaint received (all councillors aware). At this
point the Chairman
closed the meeting to the public and the matter was discussed. A
conclusion was reached
and the complainant would be informed to that effect and no further
investigation was
needed.
The meeting re-opened.
The matter of the Clerk’s safety was discussed briefly and methods of
ensuring safety in
the office would be investigate including asking the police for advice.
22/175. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC
Cllr. Butikofer reported: Waste bins were hopefully now being collected
on time. Two
appeals against refusal of planning consent had been received. The Dormy
Hotel and the
Links Hotel. The meeting heard that while an appeal was in hand,
enforcement could not
take place. Warm places were being set up in the Cromer area. Toilets in
East Runton
should be kept open again this winter. The sign would also be reported.
Cllr. Jonas reported that oak trees had been planted on the Playing
Field. An invoice was given to the Clerk.
Cllr. Baker reported that the NCC ICT had been approached by NALC
regarding a package for email and office suite services. Cllr. Baker
will follow this up which would provide all Parish Councils a .gov.uk
email and allow storage of documents.
Cllr. Davidson reported that the sewage leak on WR common has increased
significantly and there was much concern. Environmental health had
investigated earlier in the year but no further information was
forthcoming. Mrs. Butikofer would contact the person dealing with
environmental health concerns. The owner of the property would need to
be contacted. Further investigation would take place.
Cllr. Gurney asked about the windows in Reading Room and if any more had
been done. The Clerk had yet to follow this up with the short time
between meetings.
Cllr. Annis: Asked to note the Cromer Lifeboat carol service at Grove
Hotel Cromer 6pm 21st December.
Cllr. Simpson – street light opposite Wood Rising is unlit. The Clerk
would report.
22/176. TO CONFIRM DATE AND TIME OF NEXT MEETING
Tuesday 24th January East Runton Reading Room 7:30pm.
Signed by the Chairman.
Date 24th January 2023.
|
NOVEMBER 2022
MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND NOVEMBER 2022 AT THE
READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson - Chair. Ms. C. Davidson – Vice
Chair.
Mrs. B. Memish, Mr. S. Gurney, Ms. T. Edwards, Mr. B. Bedwell, Mr. B.
Cushion, Mr. P. Nichols, Mr. G. Baker.
The Clerk Ms. B. Emery. Three members of the public.
22/142. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
A resident of Longacre ER has protested against bonfires being allowed
from November to March, on allotments. The complaint is, that the smoke
blows into his house and that tenants are not being respectful regarding
this. The complaint was noted.
22/143. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Richard Annis and Cllr. Kevin Jonas.
22/144. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS – None declared.
22/145. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 25th OCTOBER
2022.
The above having been circulated beforehand were accepted and agreed as
a true record. Prop: Cllr..Nichols. seconded Cllr.Cushion.
22/146. MATTERS ARISING for information or comment
Cllr. Davidson asked if any more had been heard about the grazing for WR
Top Common. The Clerk had no report and Cllr. Davidson would enquire
further with Hillside. Also, reported that the portable toilet had been
removed from the common. It was noted by the Chairman that the electric
fencing used for the grazing although held at Hillside actually belonged
to Runton Parish Council.
22/147. CLERK’S REPORT
The application had been sent in for the Parish Partnership Bid for new
path under the viaduct. We
would know if successful next March. The details of the lease for the
mast site on the Playing Field were still in the hands of the solicitor
and fees had been incurred of likely up to £2000.00 but some or all may
be paid by the operators. Also the precept had been requested.
22/148. PLANNING
To consider applications:
PF/22/2469 – Change of use at former Crab Boiler House West Runton.
Cllr. Gurney gave some information about the drainage at the site, but
there were no comments for or against.
PF/22/2632 – Removal of chimney and installation of roof lights at
Rosemary Boulevard Rd. WR. No objections.
PF/21/2593 Dormy House Hotel WR – appeal against refusal of work to
remove outbuildings and install extension, seating, ramp and steps,
pergola and replacement windows. There were no further comments from
Councillors.
PF/22/2348 – Change of use of redundant barns to three residential units
and alterations to Hall Cottage at Old Hall Barns East Runton. It was
agreed to support this application, as it was thought to be a good plan
and improvement to the buildings.
22/149. COMMONS. – Report
Cllr. Davidson gave a summary of the meeting of the Working group with
Ed Stocker (NWT). Councillors had been furnished with a copy. As an
addition Cllr. Davidson reported an informal walk-round West Runton
common with Cllr. Cushion noting a depression in the ground appearing to
be a ditch which discharged into the Retting Pit. Opening this ditch up
may reduce flooding but would need to be investigated. The Clerk
reported that a parishioner had informed her of two gardens near the
common being flooded again with the heavy rain recently.
Cllr. Cushion reported that the tree planted inappropriately and without
permission on the common, had been removed and would be replanted
elsewhere. The areas left to grow wild for the summer, seem to have been
beneficial and would continue next season.
22/150. ALLOTMENTS
The Chairman suggested deferring a report of the meeting about the
Wyndham Park plots as Cllr. Annis was not present. Also, regarding the
extra work on the sycamores; the quote for the work from Dr. Stump was
£1074.00. It was agreed by all that the work should be done as soon as
possible.
22/151. REPORT ABOUT THE PROPOSED CHRISTMAS TREES IN BOTH VILLAGES
Cllr. Gurney reported that trees were being ordered from Edgefield
Nurseries. A fifteen foot tree for West Runton for the Hurn, and an
eight foot, for East Runton, for the corner of Beach Road.
The Chairman suggested that the Parish Council could pay the bill for
the trees as their contribution towards the event. This was agreed
unanimously. Leaflets and posters are being distributed.
An ad hoc note was recorded by the Chairman to thank Cllr. Jonas for
erecting the “Tommies”, again in both villages to remember the
sacrifices during the wars, and to report the fifteen minute ecumenical
service held on the road around the War Memorial at WR for the first
time in many years and the Rector was keen for people to see the church
as a community building and feel welcome. The Clerk had had the Runton
“poppies” on display at the Reading Room.
22/152. TO DISCUSS MAINTENANCE OF THE READING ROOM AND HEATING
The Clerk reported that the roof had leaked in the heavy rain of recent
days, but had not seen anything since. Also the guttering which was
damaged has been repaired. The front door is now in poor condition and
will need attention. Cllr. Gurney reminded of the windows replacement.
Cllr. Cushion advised a check with District Council to see if plastic
could be used instead of wood. The Chairman suggested that as the
Reading Room was historically important, it should be maintained and the
Clerk was instructed to obtain quotes for replacement windows and door.
Cllr. Gurney had thoughts about the heating and possible replacements in
the Reading Room. The Clerk reported that more energy efficient heaters
were being investigated.
22/153. TO NOTE PAY AWARD FOR PUBLIC SECTOR INCLUDING PARISH CLERKS
The above had been circulated. This is the pay award agreed by LGA for
the public sector bringing all within range of 10.5% for lowest on the
scale to 4% for the highest with £1.00 being added to each spinal column
point on the scale.. It is backdated to 1st April 2022. The pay had been
frozen for all workers except the NHS in 2020 and at 2% for 2021. Noted.
22/154. FINANCE
i. Income:
The Clerk had paid in &770.00 in cash for allotment rents and many more
had been paid online.
£30,000.00 had been paid in from T. Hay properties for Hazelbury.
ii. Direct Debits paid:
Anglian Water Reading Room £39.33
npower Street lighting £96.92
Wave Water Allotments WR £11.21
Credit from Unicom. The Clerk is still pursuing the high payment for
Opus.
Invoices for payment:
Ben Darling Commons £80.00
J. Lynes Electrical Work £102.90
Kevin Richardson Playing Field £195.00
Barbara Emery Salary and back pay £1616.22
HMRC Tax and NI £437.33 reduced as credit applied.
22/155. CORRESPONDENCE
Letter from Duncan Baker MP regarding local projects delivered and money
raised charities.
Letter regarding Cromer Hospital – weekly mental health clinics and
monthly drop in clinics.
22/156. MEMBERS REPORTS
Cllr. Cushion, had informed the meeting of his forthcoming resignation
at the previous meeting and handed the letter to the Chairman.
The Chairman asked to formally record thanks to Cllr. Brian Cushion for
the diligent way he had advised the Parish Council on many matters and
especially the regular work carried out litter picking in the village
for many years, even before becoming a councillor, which has made a huge
difference to the village. We will be very sorry to see Cllr. Cushion
leave the village and wished him the very best for the future. This was
followed by a round of applause.
Reports:
Cllr. Nichols reported that Greens Lane drains were blocked again.
Cllr. Gurney added two more. These had been reported.
Cllr. Edwards: Since the work removing the brambles at Moyes Close an
inspection had taken place and it was suggested that it was rotavated
over to be marked out. It needs some work to make it usable. The ground
is poor and Cllr. Gurney suggested trees. Another suggestion was a
Jubilee/memorial garden for the Coronation. Ideas would be pursued.
Cllr. Davidson offered to contact NWT for advice.
Cllr. Memish: Following on from the previous suggestion of Councillor
surgeries monthly, starting in the new year, that it could be advertised
in the newsletter. The Clerk reported that the newsletter was being
constructed but that no copy had been received as yet for it. The
Chairman suggested that the newsletter could be delayed until after the
Christmas tree events to allow for reports.
Cllr. Memish asked for posters to be put in the notice board at WR about
the Tree events. The Clerk would do so as soon as the agendas were taken
out. Also that the history notice board needs attention. The Clerk
reported that the notice board was in poor repair. The Chairman
suggested that Mr. Hawkins was asked to inspect it for work needed.
Cllr. Davidson: The wildlife group had done work on Spring Pond and had
asked Hillside to take the spoil. More work needed, will be done again
soon. Also mentioned was the email sent around about generic email
addresses for the Council. The Clerk reported that all councils should
have emails which were not accessible to anyone else. These ones from
the NALC were free and more information would emerge in the new year.
Cllr. Bedwell: had contacted Cllr. Butikofer about the repairs needed to
the signs re; Calveswell Lane, Renwick Park and Shawcross Road. No reply
as yet. Reported also, that bins were collected promptly this week.
Cllr. Cushion: Work on the ditch at Sparrows Park had commenced. Had
reported the drains overflowing.
Cllr. Gurney: Top Common pond needing the weeds etc cleared soon.
Suggested also the area where the seat would go perhaps could be grassed
if the pond was cleared of silt. Also expressed concern about the ditch
towards the Old Hall/ Banville Lane and long grass around the play
equipment.
The Chairman: Reported a bad pothole on the corner of Tower Road. This
was in Aylmerton and believed to have been reported by members of the
public.
22/157. TO CONFIRM DATE, PLACE AND TIME OF NEXT MEETING.
The above would be held at the earlier date of 13th December 2022 at
West Runton Church Hall commencing at 7:15pm.
The meeting closed at 8:10pm.
Signed as correct by Chairman
Date 13/12/2022
|
OCTOBER 25TH 2022
RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH OCTOBER 2022 AT
WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.
PRESENT: Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice
Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. D. Bakewell, Mr. K. Jonas, Mr. B.
Bedwell, Mr. R. Annis, Mr. B. Cushion, Mr. P. Nichols.
Ms. B. Emery – Clerk. Mrs. S. Butikofer – NNDC. Mr. E. Vardy – NCC.
Three members of the public.
22/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN.
Mr. Eric Vardy gave his report which had been circulated to Councillors
beforehand.
Jubilee trees were mentioned and there was money available to help with
purchase.
All County councils are having budgeting problems due to various
reasons. Also there is money available for projects from various
operators of wind farms etc.
The Chairman asked if there was any further movement on the survey for
the traffic in West Runton promised to us two years ago. Mr. Vardy would
check up on it.
22/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Received from Cllr. Baker and Cllr. Gurney.
22/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None declared.
22/129. TO AGREE THE MINUTES OF MEETING HELD 27th SEPTEMBER 2022
Having been circulated beforehand the Minutes were proposed as a true
record by Cllr.
Memish seconded by Cllr. Bakewell. and agreed by all.
22/130. MATTERS ARISING
Cllr. Annis asked if there was news about the temporary structure at The
Links being removed. The Clerk had asked Cllr. Butikofer and it was
hoped she could provide the answer in her report. Cllr. Davidson asked
if the sheep were to be put on the common. The Clerk confirmed that
Hillside had been contacted.
22/131. CLERK’S REPORT
The Street Scene Inspectors are due to be in our area and if there are
any repairs we need to be done the Clerk asks that Cllrs report these to
her by email. Such as potholes, dirty signs or siding out footpaths etc.
Cllr. Cushion reported Mill Lane verge needs doing, and he had reported
this already. The screen has been ordered and a cheque has been released
for payment. The bench has arrived. Also reported that complaints have
been received about the car parks in West Runton especially the one near
the beach, which generates a £100 fine if not paid within 10 minutes and
often the machine is not working to take payment and people get the
fine.
The Clerk reported also that some soil has been dumped on West Runton
common and also a chemical toilet installed on the common, used by a
house in Home Close for workmen.
22/132. PLANNING
Applications/proposals:
PF/22/1970 Change of use at disused Methodist Church WR to
storage/showroom space. No objections.
PF/22/1931 38 Renwick Park – conversion of garage to bathroom and study.
No objections.
22/133. COMMUNICATIONS/FUTURE EVENTS
To agree the placement of the “Tommies” to mark Armistice day. Cllr.
Jonas agreed to mount them in the same places as before for November and
then store them in the shed.
Cllr. Memish reported that the Christmas trees for both villages were
underway. The Corner House café were organising the West Runton one
which would be lit on Saturday 3rd December at 6.30 and would provide
refreshements. There would also be carol singing, and the Coffee Corner
was organising East Runton which would be held on Friday 2nd December at
5pm
Posters will advertise them and it was agreed to support financially
both events and donate nearer the time. Coronation events would be
deferred until another meeting.
22/134. ALLOTMENTS – Any reports
Cllr. Annis gave a report: Regarding the tenancy agreement, suggested
that it ought to contain the
new information about bonfires and should stipulate at least 50% of a
plot must be cultivated. The Clerk advised that the agreement does
specify that good cultivation must take place to a good standard. For
all plots those who have birds must now adhere to the regulations
regarding bird flu. The Clerk informed the meeting that Runton allotment
land is not statute allotment land.
The Chairman suggested that before the agreement is reviewed, that the
rents be reviewed first.
Agreed. A list of updates would be put forward at a later date for
discussion.
A few ideas were put forward about Wyndham Park plots which would be
discussed further in more detail. It was suggested that all Councillors
should attend a site meeting. This would be arranged.
The clearance on Moyes Close has been done and plots will be marked out
for plots. The Clerk advised that a fence would be needed. This would be
looked into. Possibly simple post and wire.
West Runton trees have been cleared. A report on the remaining trees has
been received. Cllr. Annis proposed that the work outlined on the report
needs carrying out. This was agreed.
The Clerk was instructed to contact Dr. Stump.
22/135. COMMONS – To consider a quote to remove the remaining ivy at
Lugger Stile which came out at £1200.00. The Clerk was asked to obtain
another quote.
PONDS – the Clerk has been in touch with the dredging company and will
negotiate a meeting to decide which best way to de-silt the Top Common
pond. Nothing further was decided as the Clerk had not had any
communication and it was thought that the meeting with the experts about
the ponds should take place first. Cllr. Davidson reported that this
would be taking place 9th November.
Cllr. Cushion reported that a tree had been planted on the common by
persons unknown near the
Lugger stile wall. The Clerk had received a request from a parishioner
to plant a tree or trees on Lower Common. Cllrs. would not agree to
trees on Lower Common, mainly as there are quite a lot of services laid
across this part of the common to the houses alongside and tree roots
there are not desirable. The one that has been planted may undermine the
wall which we are trying to
preserve and therefore would have to be moved as it also hinders
maintenance.
Cllr. Nichols asked if money could be obtained from the wind farm
companies for the ponds. The Clerk reported that essential criteria was
needed for a specific project with the promise of volunteer work.
22/136. BOUNDARY NAMEPLATES
Cllr. Cushion had negotiated with Highways engineer for locations and
the Clerk had got ready a cheque for £1136.00 to send off.
22/137. PLAYING FIELD
The Clerk had received information from Airwave about the new lease for
the communications mast, in that, they had offered to renew with a seven
year lease instead of the five year that the Parish Council had asked
for in the light of there not being reviews included. It was proposed by
the Chairman seconded by Cllr. Jonas that the seven year lease be
accepted with the terms and conditions specified. Agreed by all.
To hear report on any meeting held by the Playing Field Committee. Cllr.
Jonas reported that the pavilion roof had been repaired. The Jubilee oak
trees would be planted near the gate hopefully at the weekend at either
side of the gate on the Playing Field.
22/138. FINANCE To agree a donation towards the Royal British Legion
poppy appeal. The Chairman proposed £75.00 seconded by Cllr. Bakewell
and agreed. The Chairman was asked to place the wreath as usual on the
memorial on behalf of the Parish Council.
i. Income: The precept has been received £7500.00
The annual peppercorn rent at Wyndham Park £30.00
Some rents for allotments £538.00
ii. Direct Debits report and ratify
Wave Water £48.71
npower – street lighting £89.49
iii. Invoices for payment
Adam Jones – annual cutting, commons £1650.00
Norfolk County Council – boundary signs £1136.00
Benthams Ltd – printer inks £96.00
Dr. Stump – tree work , brambles etc £3360.00
JB Postle & Son Ltd - screen for Reading Room £1099.00
Barbara Emery – salary £1061.34
Viking Payments – stationery £90.70
The Clerk reported that the electricity company had been changed and in
the change over
the new company had over estimated the final reading and this had
generated two large
invoices. After discussion the Clerk was asked to send a letter by
recorded delivery.
TO DISCUSS THE PRECEPT AND BUDGET – This had been circulated beforehand
and discussion deferred to the next meeting. The Clerk advised that the
request for the precept needs to be sent in by January. The Chairman
then proposed that the precept for Runton should be frozen again this
year to £15,000.00 (fifteen thousand pounds). This was seconded by Cllr.
Bakewell and unanimously agreed.
22/139. CORRESPONDENCE
Email from lady wanting to plant trees on Lower Common. Dealt with
above.
Letter from a parishioner complaining of harassment over the last ten
years, but no indication by whom and when. The Chairman had also had a
telephone call from the gentleman. After discussion the Clerk was
instructed to write in acknowledgement and request further details.
The same person had informed the Chairman that he thought chemicals
should not be used for removing weeds from pavements. This was a
Highways matter.
The Clerk had also received a letter from a resident of Lower Common
about the general state of the roadways around the common. A reply had
been sent informing that the Council had no rights or responsibilities
over the roadways used by parishioners.
22/140. MEMBERS REPORTS – REPORTS FROM NNDC
Cllr. Butikofer (NNDC) commenced with an introduction to Ms. Kim Toy who
was standing for election in May. Other items detailed were: The Links
Hotel proposal to erect camping “pods” was now being considered for
their other property in Overstrand. The gazebo removal at the Links WR
would now be enforced. Cllr. Davidson asked, now that the other area
was being looked at, would the infrastructure already installed, be
removed? We were told that as it was on their land removal couldn’t be
enforced. The sign at the Dormy Hotel which was under enforcement would
be dealt with after the half term. Regarding the bin collection, the
Chairman reported that the problems remain with bins not being collected
on the correct day. Other complaints had been received and were being
taken up with NNDC and the company. Cllr. Davidson asked if the
Sheringham recycling centre was being closed on Wednesdays as she had
heard. This had been objected to by NNDC. Cllr. Annis asked if the
problems with the shelter etc at West Runton had been resolved. There
was no further information.
Cllr. Memish – concerned that the tap at Moyes Close was still leaking.
The Clerk would check to see when it would be repaired.
Cllr. Davidson was concerned that there was still a sewage leak on WR
common. Cllr. Butikofer would check with the person who had inspected it
previously.
Cllr. Nichols reported that the steps and slipway at ER needed attention
and the chain link fence on the cliff top near the shelter was in a bad
condition. The Clerk informed that the land and fence is NNDC property.
Cllr. Butikofer would speak to someone about it.
Cllr. Bedwell asked if there was any update about the poor condition of
the road sign posts at Renwick Park West, Calveswell Lane, Shawcross
Road. Cllr. Butikofer would also check up on this matter.
Cllr. Cushion reported for the History Society that the historical
information plaques had now been installed on the rail bridge. A meeting
is being held about litter picking at Reading Room with six volunteers.
Cllr. Cushion then tendered a resignation from his position on the
Parish Council with a letter to the Chairman. The Chairman on behalf of
the Council said Cllr. Cushion
would be very much missed as he had been a hard working councillor for
many years beginning with litter picking before becoming a councillor,
and has been very helpful to the Council regarding boundaries, history
and commons among many other things and we were very
grateful. This was endorsed by all. Cllr. Cushion was asked if he would
defer his resignation until the next meeting in November and he agreed.
22/141. TO CONFIRM DATE AND TIME OF NEXT MEETING
November 22nd East Runton Reading Room 7:15PM. Confirmed.
The meeting closed at 8:40pm
Signed Chairman Date
|
top
|